Supervisor, AP Vendor Maintenance/Accounts Receivable

Flynn Group•Independence, OH

32d•Hybrid

About The Position

The AP Supervisor is an Accounts Payable professional responsible for the direct supervision of Accounts Payable and Accounts Receivable staff. This position will be primarily responsible for the day-to-day supervision of the Vendor Maintenance & Utilities team and Accounts Receivable Accountant for Flynn Group. Accountabilities of this position include training and development, systems process improvement identification, reporting, and analysis of data. Oversee daily vendor management activities, Coupa vendor enablement, account reconciliations, and manage CASS and Valicom systems.

Requirements

Bachelor's degree in accounting, finance or related field required
Accounts payable and/or Accounts Receivable experience with proven track record of success
Familiar with Accounting ERP software, Coupa, Concur, and other Operational Support software
Excellent communication, analytical, problem-solving and interpersonal skills
Ability to work in a fast-paced environment and manage multiple priorities
Superb research skills and knowledge in accounts payable
Ability to analyze accounts payable records and adopt methods needed to solve accounts payable problems
Supervise and train personnel and establish and maintain working relations with subordinates, clients and other people contacted in the course of work
Strong personal computer and business solutions software skills
Exceptional planning and organizational skills to balance and prioritize work
Detail oriented with refined planning and organizing abilities

Nice To Haves

Two or more years of leadership and direct personnel supervision experience preferred
Finally, you should bring an excellent sense of humor to the table – we like to have FUN!

Responsibilities

Manage the processing of utility and telecom invoices with the CASS and Valicom systems, ensuring no service interruptions to our locations.
Monitor aging reports and drive resolution of past-due accounts to improve cash flow and reduce bad debt exposure.
Review and approve adjustments, write-offs, and credit memos in accordance with company policy.
Act as a liaison with the CASS team during acquisitions to ensure new bills are routed correctly and that utility vendor payments are accurately processed without disruption.
Identify and implement process improvements and solutions.
Ensure teams meet internal and external deadlines.
Assist the manager in ad hoc projects.
Provide on-going coaching and development of team members, conduct mid-year and annual reviews.
Provide guidance to team on use of all systems and applications.
Supervise, train, and evaluate accounts payable and receivable personnel.
Supervise day-to-day activities of the Vendor Maintenance team including overseeing the creation, update, and maintenance of vendor records in the systems, implementing and monitor controls to prevent duplicate or fraudulent vendor setups, manage onboarding including tax information.
Oversee the onboarding of vendors in Coupa through supplier enablement initiatives, serving as a key liaison between Accounts Payable and Procurement. Collaborate with the AP Vendor Analyst to test, validate, and successfully set up vendors within the Coupa system.
Oversee daily AR operations, including invoicing, cash application, and collections, ensuring accuracy and timeliness.
Oversight of monthly metrics including but not limited to DPO, aged payables, payable variances, entry and payment error percentage, and processing volumes.
Document policy and procedures for the accounts payable and accounts receivable groups.

Benefits

Medical/Dental/Vision
Retirement and Savings Plan
Short- and Long-Term Disability
Basic Life Insurance
Voluntary Life Insurance
Tuition Reimbursement
Paid Time Off
Flexible/Hybrid Work Schedules (In Office Monday - Thursday, Work from Home Friday)
Company Outings
Dining Discounts
On-Site Fitness Center
On-Site Daycare
On-Site Café
FUN Work Environment!