Supervisor Administrator

Momentum Group Limited

About The Position

Momentum Group, through its client-facing brands like Momentum Multiply (wellness and rewards programme) and specialist brands such as Guardrisk and Eris Property Group, empowers businesses and individuals to achieve their financial goals and life aspirations. The group assists people in growing their savings, protecting their assets, and investing for the future, while also helping companies and organizations care for and reward their employees and members. The purpose of this role is to ensure the smooth running of the office by providing effective administrative assistance to the manager and team members.

Requirements

Communication
Planning and Organisation
Attention to Detail
Teamwork
Customer Service
Problem Solving
Integrity
Time Management
Administrative Coordination
Computer Literacy (MS Office)

Responsibilities

Coordinate and supervise the daily activities and operations of the office, ensuring efficiency and organisation in accordance with company policies.
Identify opportunities to improve cost-effectiveness and increase operational efficiency.
Ensure the proper use of company resources.
Supervise administrative staff and allocate responsibilities to ensure optimal performance of activities.
Ensure the maintenance of the office.
Facilitate communication between team members, departments, clients, and suppliers.
Act as an intermediary for internal and external stakeholders.
Manage office supplies and equipment, including procurement, control, maintenance, replenishment, or replacement when necessary.
Organise travel and accommodation arrangements.
Plan and coordinate events, meetings, and conferences.
Prepare meeting minutes.
Monitor and control operations.
Process administrative expense payments.
Ensure that appropriate approval processes for payments are followed.
Work with the finance department to ensure financial compliance.
Produce monthly expense forecasts.
Compile and submit incurred expenses to the finance department on a monthly basis.
Consolidate and report on all financial transactions in line with the approved budget.
Maintain records of invoices and documents.
Ensure the legal compliance of contracting service providers.
Maintain and update the company’s supplier database.
Organise a filing system for important and confidential company documents.
Provide support to various teams within the organisation as required.
Update office administration policies where necessary.
Perform other duties of similar complexity and nature.