Supervising Personnel Clerk

Los Angeles Unified School District

8d • $33 - $40

About The Position

A Supervising Personnel Clerk plans and supervises specialized personnel-clerical work in a moderately sized unit, with independent responsibility for a major personnel-clerical operation. The position typically oversees the day-to-day work of six or more employees and may also participate in the unit’s personnel-clerical work as needed.

The role coordinates office workflow and procedures, maintains filing systems, arranges services, supervises timekeeping and related activities, and serves as a clerical office manager. It also acts as a liaison with other units and organizations, helps develop work methods and procedures, resolves assignment errors, and responds to difficult inquiries by explaining applicable laws, rules, and procedures to administrators, employees, and the public. The posting notes that the listed duties are not exhaustive.

Requirements

• Promotional status is required: be a current or retired LAUSD employee with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service, or have been laid off within the past 39 months from a regular, permanent LAUSD position in which probation was passed.
• High school graduation or evidence of equivalent educational proficiency.
• Two years of personnel-clerical experience.

Nice To Haves

• High school education preferably supplemented by courses in office management, computer usage, and supervision.
• Personnel-clerical experience preferably with the Los Angeles Unified School District.
• Ability to supervise and coordinate personnel-clerical work.
• Knowledge of the Education Code, Administrative Guides, Personnel Policy Guide, Personnel Commission Rules, collective bargaining agreements, procedural guides, and other sources of personnel policies and procedures governing District certificated, classified, and unclassified personnel transactions and activities.
• Knowledge of the Merit system and affirmative action principles and practices.
• Ability to learn, apply, and explain rules, regulations, and policies.
• Ability to compile clear and concise reports.
• Knowledge of data processing codes and procedures related to District personnel transactions.
• Skill in Microsoft Office Outlook, Word, and Excel.

Responsibilities

• Plan and supervise the day-to-day operations of a unit, usually involving six or more employees engaged in personnel-clerical work.
• Check and correct assignment errors or direct subordinates in resolving them.
• Answer difficult calls referred by subordinates and apply and explain laws, rules, and procedures to administrators, employees, and the public.
• Coordinate office workflow and procedures, establish and maintain filing systems, arrange services, supervise timekeeping and related activities, and otherwise act as the clerical office manager.
• Coordinate activities and information with other units and organizations as a liaison.
• Develop or assist supervisors in developing work methods and procedures.
• Participate in the specialized personnel-clerical work of the unit as required.

Benefits

• Paid premiums for a choice of several medical, dental, vision, and life insurance plans.
• Membership in the California Public Employee Retirement System (CalPERS).
• Full-time employees earn up to two weeks of paid vacation to start, increasing to three weeks after five years of year-round paid service.
• Up to 13 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED