Repcon, Personnel Clerk

Repcon, Inc.•Corpus Christi, TX

About The Position

The Personnel Clerk serves as a liaison among corporate and project management, supervisors, employees, clients, vendors, departments, and other business partners. The role processes personnel forms and transactions, verifies documentation, maintains confidential employee records, and ensures personnel information is accurate, complete, and processed in accordance with company procedures, client requirements, and applicable regulations. The position also provides administrative and communication support, including answering and routing calls and inquiries; preparing, proofreading, and distributing approved documents; supporting onboarding; maintaining personnel databases and tracking logs; generating workforce reports; and coordinating meetings, appointments, travel, and records. The clerk collaborates with Payroll, Human Resources, Recruiting, Safety, Accounting, and Operations, while managing multiple assignments and supporting process improvements and other duties as directed.

Requirements

Strong verbal and written communication skills and the ability to interact professionally with employees, management, clients, and vendors.
Excellent organizational, time management, and multitasking abilities.
High level of accuracy and attention to detail.
Ability to handle confidential and sensitive information with discretion.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Ability to work independently and contribute effectively within a team environment.

Nice To Haves

Knowledge of personnel administration, recordkeeping practices, and general office procedures.

Responsibilities

Serve as a professional point of contact and liaison among management, employees, clients, vendors, and internal and external stakeholders.
Review, verify, code, enter, process, and maintain personnel forms and documentation in accordance with company procedures and requirements.
Maintain confidential, accurate employee records and personnel files in compliance with company policies, client requirements, and applicable regulations.
Receive, screen, and route telephone calls, emails, and visitor inquiries; answer routine questions and escalate issues when needed.
Prepare, type, proofread, format, and distribute approved correspondence, reports, personnel actions, and other documents.
Coordinate personnel transactions such as new hires, status changes, transfers, terminations, and leave requests, ensuring documentation is complete and submitted.
Support onboarding through employment paperwork, orientation scheduling, badge requests, client-required documentation, and related administration.
Maintain personnel databases, spreadsheets, and tracking logs with current workforce information.
Generate reports, compile data, and provide management with administrative support related to workforce activity, metrics, staffing, and project requirements.
Assist with meeting schedules, appointments, travel arrangements when required, and departmental files and records.
Support compliance with company policies, client requirements, safety programs, and personnel procedures while protecting confidentiality.
Collaborate with Payroll, Human Resources, Recruiting, Safety, Accounting, and Operations to facilitate accurate and timely personnel information flow.
Identify process improvement opportunities and recommend administrative efficiencies.
Prioritize multiple assignments in a fast-paced environment, meet deadlines, and maintain accuracy and organization.
Perform additional duties, special projects, and assignments as directed by the supervisor or management.