Repcon, Personnel Clerk

EMCOR Group•Corpus Christi, TX

About The Position

The Personnel Clerk serves as a liaison among corporate and project management, supervisors, employees, clients, vendors, and other stakeholders. The role processes personnel forms and transactions, maintains confidential employee records, and supports personnel administration in accordance with company procedures, client requirements, and applicable regulations. The position also provides general administrative and communications support, including handling calls and inquiries, preparing and distributing approved documentation, supporting onboarding, maintaining workforce databases and tracking logs, and compiling reports. The clerk coordinates with departments such as Payroll, Human Resources, Recruiting, Safety, Accounting, and Operations, and performs additional duties and assignments as directed by management.

Requirements

Strong verbal and written communication skills and the ability to interact professionally with employees, management, clients, and vendors.
Excellent organizational, time-management, and multitasking abilities.
High level of accuracy and attention to detail.
Ability to handle confidential and sensitive information with discretion.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Ability to work independently and contribute effectively within a team.

Nice To Haves

Knowledge of personnel administration, recordkeeping practices, and general office procedures.

Responsibilities

Serve as a point of contact and liaison among management, supervisors, employees, clients, vendors, and other stakeholders.
Maintain professional communications and positive working relationships across the organization.
Process personnel documentation in accordance with company policies and procedures.
Review personnel forms for accuracy, completeness, and compliance; verify supporting documents; code and enter data; and ensure timely processing.
Maintain confidential employee records and personnel files in compliance with company policies, client requirements, and applicable regulations.
Receive, screen, and route telephone calls, emails, and visitor inquiries; answer routine questions and escalate issues when needed.
Prepare, type, proofread, format, and distribute approved correspondence, reports, personnel actions, and other documents.
Coordinate and track personnel transactions, including new hires, status changes, transfers, terminations, and leave requests.
Support onboarding, including employment paperwork, orientation scheduling, badge requests, and client-required documentation.
Maintain personnel databases, spreadsheets, and tracking logs with current workforce information.
Generate reports, compile data, and provide management with administrative support for workforce activity, personnel metrics, staffing updates, and project requirements.
Assist with meeting and appointment scheduling, travel arrangements when required, and departmental file organization.
Ensure compliance with company policies, client requirements, safety programs, and personnel procedures while maintaining professionalism and confidentiality.
Collaborate with Payroll, Human Resources, Recruiting, Safety, Accounting, and Operations to support accurate and timely personnel information flow.
Identify process improvements and recommend administrative efficiencies.
Prioritize multiple assignments in a fast-paced environment, meet deadlines, and maintain accuracy and organization.
Perform additional duties, special projects, and assignments as directed by management.