Supervising Legal Secretary

County of Sacramento•Sacramento, CA

8d•Onsite

About The Position

The Supervising Legal Secretary performs a wide variety of specialized legal clerical and general clerical work which includes composing and typing legal documents and correspondence, processing of legal documents, and maintenance of legal case records; and may require the use of shorthand. Supervising Legal Secretary is characterized by supervisory responsibility for a clerical staff performing legal and general clerical work; supervision is exercised directly or though subordinate lead workers. This class is comparable to other clerical supervisory classes in the exercise of independent judgment and responsibility, but is differentiated from them by the requirement for a high level of skill in and knowledge of legal processes and procedures. A position in this class may also require the ability to perform Word Processing Control Operator duties.

Requirements

Ability to type from clear copy at the rate of 50 net words per minute.
Ability to take oral dictation, using any speedwriting method, at the rate of 100 words per minute and transcribe at the rate of 30 net words per minute (for "shorthand-required" positions).
Knowledge of Purpose, format and processing procedures of a wide variety of legal forms and documents
Knowledge of Legal terminology, spelling and usage
Knowledge of English grammar, punctuation, spelling and usage with emphasis on composition of both general business and legal correspondence
Knowledge of Principles and practices of supervision and training
Knowledge of Basic personnel policies and procedures of Sacramento County
Knowledge of Procedures of the Superior, Municipal and other courts regarding processing of legal documents and filing deadlines
Knowledge of Structure of the civil and criminal court system
Knowledge of Standard resource material for legal clerical work
Knowledge of General clerical office practices and procedures
Knowledge of Basic organization of a law library.
Ability to Understand, interpret and apply oral and written rules, directions and instructions
Ability to Communicate clearly and concisely, orally and in writing
One year of experience in Sacramento County service in the class of Legal Secretary II.
Two years of experience in Sacramento County service in the class of Legal Secretary I.
Three years of clerical experience involving the preparation and processing of legal documents for court action.
Education or training from an accredited college, business school, or training school that is directly related to the Knowledge and abilities specified for this class may be substituted for a maximum of one year of the required experience (30 semesters units or 45 quarter units equal one year of experience.)

Nice To Haves

May require the use of shorthand.
May require the ability to perform Word Processing Control Operator duties.

Responsibilities

Perform and direct the performance of a wide variety of difficult, complex legal clerical work independently and with minimum direction
Train clerical staff, and participate in intra- and inter-department training
Plan, organize and direct the work of others
Operate standard office machines and equipment, such as typewriters, word processors, computer terminals, printers, tape recorders, copiers, and multi-line telephones
Train subordinate staff in the office-clerical applications of word processing and computer-related equipment
Establish and maintain efficient and effective office procedures for recordkeeping, file systems, processing of legal documents, and other work performed by staff
Establish and maintain effective working relationships with co-workers and other agency personnel, and the public.
Assigned workspace, security conventions, print queues as needed.
Backs-up work spaces, archiving when appropriate.
Disables and enables work stations.
Diagnoses and corrects looping problems.
Acts as the resource for solution of day-to-day word processing operational problems with a wide variety of users.
Coordinates the training of new users or new product enhancements.