Supervising Legal Clerk II - SR-20

County of Hawai`i•Future vacancies with immediate vacancy in Hilo, HI

5d•Onsite

About The Position

Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the more difficult aspects of work involved; and performs other related duties as required. This level is distinguished by its responsibility for supervising the legal clerical and office services activities for a major division of a law office and, in addition, for assisting in the administrative services functions of the overall office. There is one (1) immediate permanent full-time vacancy with the Office of the Prosecuting Attorney - East Hawai'i Clerical Unit in Hilo. May be eligible to receive a $3,000 Recruitment Incentive. Conditions apply. (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.) The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Requirements

Graduation from high school, and six (6) years of progressively responsible legal clerical work experience, of which two (2) years shall have been in a supervisory capacity.
Possession of a valid State of Hawai`i Driver License (Class 3) or any other valid comparable driver license at time of filing, as applicable to the position.
Knowledge of principles and practices of supervision.
Knowledge of commonly used legal terms, practices, procedures, and forms.
Knowledge of types of court actions and methods of court procedure.
Knowledge of law office practices and procedures.
Ability to plan, direct, and coordinate the work of a clerical staff engaged in legal clerical activities.
Ability to locate and abstract data from legal files and records.
Ability to process and maintain legal records and documents.
Ability to prepare reports.
Ability to deal effectively with employees and the public.
As applicable to the position, type or keyboard at a rate of 40 net words per minute which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview.
As applicable to the position, take dictation at a rate of 80 words per minute and transcribe notes accurately which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at time of interview.
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Nice To Haves

Legal Secretary or Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required legal clerical experience.
An Associates degree or higher from an accredited college or university may be substituted for lack of the required legal clerical experience on a year for year basis (examples: 30 college credits can be substituted for one (1) year of the required legal clerical experience, an Associates degree can be substituted for two (2) years of the required legal clerical experience, and a baccalaureate degree or higher can be substituted for four (4) years of the required legal clerical experience).

Responsibilities

Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office.
Participates in providing a variety of complex legal clerical and secretarial services to attorneys.
Supervises the establishment and maintenance of files and records.
Sets up procedures to control incoming and outgoing materials and pending and completed work.
Revises work procedures and sets up operational policies for greater efficiency.
Ensures attorneys attend court hearing, trials, and meetings.
Determines priorities and assigns and reviews the work of subordinates.
Screens calls and visitors, provides information, makes appointments for attorneys.
Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports.
Orients new members of legal staff as to division organization, functions, and procedures.
Trains new clerical employees.
Advises subordinates in work procedures and clarifies office policies.
Recommends personnel actions; resolves grievances.
Compiles budget estimates for the division and supervises maintenance of inventory of supplies.
Assists in the internal management of the legal office as required.
May take and transcribe dictation.
Performs other related duties as assigned.

Benefits

Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program
Public Service Loan Forgiveness (PSLF) Program
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai‘i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.