PARA-LEGAL ASSISTANT III (SR-20) [1 vacancy]

City and County of Honolulu•Oahu, HI

2d•Onsite

About The Position

The Department of the Corporation Counsel, Counseling and Drafting Division, is seeking an experienced Para-Legal Assistant III to assist Deputies Corporation Counsel in providing legal advice and opinions to the Mayor, the City Council, and all City agencies, and to defend the City in litigation, administrative hearings, and appeals. This role involves organizing case files, managing and calendaring deadlines, drafting and preparing legal documents, memoranda, and correspondence, and coordinating depositions, discovery, and exhibits. The position is crucial for keeping legal matters organized, on schedule, and moving toward successful resolution.

Requirements

Citizen, national, or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
One year of experience representative of work at the Para-Legal Assistant II level.
Experience involving the research, application, interpretation, or explanation of laws, rules and regulations.
Thorough working knowledge of legal procedures and terminology.
Experience in the drafting, review, and processing of legal papers and documents in a law office.
Experience with matters and procedures related to discovery and litigation support such as analyzing legal decisions, opinions, rulings, memoranda, and other legal material.
Experience selecting, assembling, summarizing, and compiling substantive information on statutes and specific legal subjects.
Experience indexing, grouping, and classifying legal opinions rendered by the office.
Experience assisting in the preparation of discovery materials.
Experience preparing exhibit and witness lists.
Experience summarizing, indexing and organizing files, witness statements, and evidence.
Experience drafting or responding to discovery requests.
Experience assisting in the preparation and organization of trial exhibits and witness folders.
Solid understanding of legal terminology, court forms, and civil and criminal legal procedures.
Experience with legal research, discovery, fact investigation, and evidence review.
Understanding of the rules of evidence and courtroom proceedings.
Strong legal writing, document drafting, proofreading, and report preparation skills.
Ability to analyze laws and apply legal principles to specific situations.
Skilled in researching, compiling, and summarizing complex legal information.
Experience preparing, processing, organizing, and maintaining legal records and case files.
Effective interviewing, information-gathering, and problem-solving skills.
Clear and professional written and verbal communication skills.
Professional interpersonal skills for working independently and collaboratively with colleagues and the public.
Commitment to maintaining confidentiality and handling sensitive information.

Responsibilities

Coordinate depositions, subpoenas, discovery, and communications with courts, government agencies, witnesses, and opposing counsel.
Conduct legal research and verify legal citations using Lexis, Westlaw, and other legal research resources.
Prepare exhibits, witness lists, and other materials for arbitration, administrative hearings, court hearings, and trials.
Assist with drafting legal opinions and advice, legal documents, ordinances, rules, legislative testimony, and other legal documents.
Ensure legal pleadings and documents are timely filed and comply with applicable statutes, court rules, and procedural requirements.