Temporary Superior Court Assistant

San Juan County•Friday Harbor, WA

About The Position

San Juan County is hiring a temporary, part-time Superior Court Assistant for up to 13 weeks, working 28 hours per week. Under the supervision of the Court Administrator, the position provides reception and clerical support to Superior Court, including responding to routine inquiries, communicating with attorneys, litigants, court participants, and the public, and scheduling hearings, trials, and civil ceremonies. The role manages complex court calendars, schedules court professionals and related travel, maintains Superior Court records and the law library, and coordinates updates to Superior Court websites. It also provides administrative support to the Judge and Court Administrator and may act on behalf of the Court Administrator during their absence. The position serves the public in person, in writing, by telephone, and by email. Work requires specialized administrative skills and knowledge of Superior Court operations, careful handling of confidential information and records, and professional, ethical conduct. The work is performed in an office or courtroom and may involve irregular hours and exposure to members of the public who are angry or hostile.

Requirements

Any combination of education, training, and experience that demonstrates the ability to perform the essential functions of the job.
Ability to pass a criminal background check.
Type 60 words per minute accurately.
Communicate effectively and professionally, orally and in writing.
Proficiency in Outlook and Excel, including complex scheduling and calendaring.
Understand how the legal system operates and use sophisticated court-related computer software applications proficiently.
Maintain organized electronic and physical files, accurate records, attention to detail, and confidentiality.
Manage deadlines; understand and carry out oral and written instructions; and work independently while making responsible decisions under applicable laws, court procedures, local court rules, and County policies.
Establish and maintain professional working relationships with court personnel, state and local agencies, attorneys, and the public.
Plan, organize, prioritize, coordinate, schedule, and follow through on assignments to meet work objectives and deadlines while maintaining accuracy, completeness, and efficiency.

Nice To Haves

Associate’s degree and two years of administrative or secretarial experience.
Court-related or legal experience.
Fluency in Spanish.

Responsibilities

Answer incoming calls and inquiries, transfer callers to appropriate people, and provide court-related information in person, by telephone, and by email.
Schedule hearings, trials, and civil ceremonies using established court calendars and individual schedules.
Manage court calendars and schedule court professionals, including making necessary travel arrangements.
Coordinate updates to Superior Court websites.
Collect and distribute mail, date-stamp and review documents for deadlines, and record significant names and events in computerized and physical calendars.
Monitor the collection of the San Juan County Law Library.
Provide legal administrative support to the Judge and Court Administrator as needed.
Maintain department inventory of supplies and equipment and order supplies when needed.
Maintain online directories and physical Superior Court Administration files in accordance with records maintenance, retention, and destruction policies.
Monitor contractor and vendor billings and prepare vouchers for approval.
Act on behalf of the Court Administrator during their absence and perform related duties.
Maintain courtroom technology and electronics, including Listen Talk devices and lapel microphones.
Perform duties with courtesy and professionalism, adhere to applicable ethical standards, and attend job-related training to maintain or develop skills.