Summer Intern – Conference and Event Services – Division of Student Affairs

Carnegie Mellon University•Pittsburgh, PA

9h•Onsite

About The Position

The Summer Intern will work within Conference and Event Services (CES) at Carnegie Mellon University. Responsibilities include interacting with event clientele, running errands, office inventory, assisting with administrative functions in support of project and event coordination, and performing word processing and data entry. In the summer months, this position will be responsible for directing/coordinating the work of other student employees and will serve as an on-call resource to the Summer Housing Guest Services Office, including evening hours and weekends. Familiarity with social media platforms such as Instagram and LinkedIn is preferred. Core responsibilities include: Event Support: Prep: name badges, print signage Day of: place signage, assist at registration table, check catering orders Student Management: Review daily tasks and student progress Student staff schedules Assisting with monthly staff meetings and 1:1’s Supporting students in day-to-day tasks Assist in disciplinary conversations as needed Office Administrative Tasks: Deliveries/errands Answering phones and responding to emails Producing & updating forms Office inventory Other duties as assigned Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

Requirements

High School Diploma or GED
Must be enrolled and in good disciplinary standing with their university
Child Protection Clearances (Act 153)
Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity.
Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only the 12-month OPT may be used to work at Carnegie Mellon.

Nice To Haves

Familiarity with social media platforms such as Instagram and LinkedIn is preferred
Preferred experience in customer service, event planning, supervision/leadership, and data entry
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered

Responsibilities

Interact with event clientele
Run errands
Office inventory
Assist with administrative functions in support of project and event coordination
Perform word processing and data entry
Directing/coordinating the work of other student employees
Serve as an on-call resource to the Summer Housing Guest Services Office, including evening hours and weekends
Event Support: Prep: name badges, print signage
Event Support: Day of: place signage, assist at registration table, check catering orders
Student Management: Review daily tasks and student progress
Student staff schedules
Assisting with monthly staff meetings and 1:1’s
Supporting students in day-to-day tasks
Assist in disciplinary conversations as needed
Deliveries/errands
Answering phones and responding to emails
Producing & updating forms
Office inventory
Other duties as assigned