Part-Time Summer Food Service Program Coordinator (181128)

Hickory City Schools•Hickory, NC

About The Position

The Summer Food Service Program Coordinator assists the School Nutrition Director and School Nutrition Supervisors with planning, developing, implementing, monitoring, and evaluating the district’s Summer Food Service Program, including congregate and non-congregate summer meal operations. This part-time position varies significantly in hours throughout the year, does not exceed 19.5 hours per week, and provides no benefits. The coordinator must be available during critical planning periods and on summer meal distribution days as determined by School Nutrition Administration. The role supports program planning, menu development, procurement, family registration, meal-distribution technology, marketing, community partnerships, site operations, staff training, and program compliance. The coordinator works with cafeteria managers and School Nutrition employees, supports accurate meal counts and records, helps resolve operational issues, and conducts assigned monitoring and program reviews. The position may involve split shifts or full distribution days depending on program needs. The employee must be able to support the physical and operational demands of School Nutrition and summer meal operations, including standing for extended periods, moving food and supplies, working in kitchens and warehouses, working outdoors during summer distribution, and traveling between district and community sites. Work may take place in varying temperatures and conditions, including kitchens, freezers, coolers, loading areas, delivery vehicles, and outdoor sites. The coordinator is expected to maintain confidentiality, exercise professional judgment, communicate effectively, provide excellent customer service, support program integrity, and represent Hickory City Schools professionally. Other related duties may be assigned by the School Nutrition Director or School Nutrition Supervisor.

Requirements

Previous experience with the Summer Food Service Program, school nutrition, or a closely related child nutrition program.
Working knowledge of summer meal program operations and requirements.
Knowledge of meal counting, production records, ordering, inventory, food safety, and program monitoring.
Ability to lead and provide direction to cafeteria managers and School Nutrition employees.
Strong organizational, communication, problem-solving, and time-management skills.
Ability to work independently and adjust work hours according to changing program needs.
Ability to use computers, Google applications, spreadsheets, electronic forms, QR-code systems, and other district technology.
Ability to work cooperatively with families, employees, district departments, community organizations, vendors, and neighboring school districts.
Must meet HCS employment requirements, including required background screening and drug testing, if applicable.
Ability to perform physical duties that may include prolonged standing, moving food and supplies, working outdoors, traveling between sites, and working in varying temperatures and conditions.
Ability and willingness to operate the district’s approximately 36-foot non-CDL box truck, subject to meeting all HCS driver qualification, training, licensing, and insurance requirements.

Nice To Haves

Experience coordinating or supervising summer meal operations.
Experience with both congregate and non-congregate summer meal service.
Experience with USDA Foods or commodity processing and school food procurement.
Experience conducting meal program monitoring or compliance reviews.
Experience operating large delivery vehicles.

Responsibilities

Assist with planning congregate and non-congregate Summer Food Service Program operations, including dates, times, locations, staffing, meal quantities, and procedures.
Evaluate prior summer operations and recommend improvements; identify potential distribution sites and opportunities to expand access.
Communicate with neighboring school districts and community organizations about partnerships and service opportunities, including transportation partnerships.
Assist with development of nutritious, appealing, cost-effective summer menus that meet program requirements.
Work with the School Nutrition Director to maximize USDA Foods and processed commodity products to manage food costs.
Assist with forecasting, ordering, inventory, product utilization, purchasing, and procurement planning.
Identify equipment, refrigeration, transportation, packaging, storage, and other operational needs.
Assist with developing and managing family registration procedures and QR-code check-in or other distribution technology.
Help ensure efficient family service, accurate meal counts, and prevention of duplicate meal distribution.
Review participation trends and recommend changes to meal quantities, locations, schedules, and distribution procedures.
Coordinate with HCS Communications and School Nutrition Administration to promote summer meals and distribute program and family information.
Develop relationships with community organizations and potential partners to increase awareness and participation.
Work with cafeteria managers and School Nutrition employees on daily assignments, production records, ordering, inventory, meal counts, food safety, and distribution procedures.
Provide direction and support to summer staff as assigned, and assist with staff training before and during summer operations.
Troubleshoot operational issues and promptly communicate concerns to the School Nutrition Director and Supervisors.
Be present and available on designated distribution days; work a split shift or full distribution day as program needs require.
Conduct assigned site monitoring and program reviews; review meal counts, production and distribution records, inventories, and other documentation for accuracy and completeness.
Assist with compliance with USDA and North Carolina program requirements, HCS procedures, food safety requirements, and civil rights requirements; identify concerns and assist with corrective actions.
Assist with end-of-summer evaluation, documentation, inventory, and program closeout.
Perform physical duties supporting operations, which may include standing for extended periods, loading or moving food and supplies, working outdoors, and traveling between district and community sites.
Perform other related duties as assigned by the School Nutrition Director or School Nutrition Supervisor.