Substitute Secretary (October 2026)

Vallejo City Unified School District • Vallejo, CA

2d

About The Position

The Substitute Clerical/Secretary performs a wide variety of routine clerical duties under the supervision of a manager or other designated employee. The role may provide routine information to the public and may fill vacancies in the same or a higher classification during vacations and other absences. A substitute secretary may work under the leadership of a higher-level secretary or report directly to a manager, and is responsible for a desk project or assignment.

The position supports the Vallejo City Unified School District’s Human Resources Department, whose mission includes providing guidance and support to District employees, promoting a safe and engaging learning environment, and delivering timely, accurate, and respectful customer service.

Requirements

• Two years of experience in general office work.
• High school graduation, including courses in typing and office practice.
• Knowledge of modern office methods, practices, and procedures; computer systems; English usage, spelling, grammar, and punctuation; correspondence forms; and filing systems.
• Ability to perform clerical work with speed and accuracy and to understand and carry out oral and written instructions.
• Ability to give and receive information over the telephone rapidly and accurately, speak clearly, and use pleasant and courteous telephone procedures.
• Ability to operate a multiple telephone switchboard.
• Type accurately at a rate of at least 45 words per minute.
• Ability to work cooperatively with others.
• Application materials include a letter of recommendation, proof of high school graduation (high school or equivalent; high school transcripts are acceptable, and college transcripts may be submitted in lieu of high school documents), and a resume.

Responsibilities

• Perform routine clerical duties such as typing, proofreading, filing, checking, and recording information or records.
• Answer telephones, serve the public, and provide routine information and responses to procedural or directional questions.
• Type from oral direction, rough drafts, copy, or notes.
• Use common office machines and other office equipment.
• Mail letters, forms, and applications; receive, sort, and distribute incoming mail and other documents.
• Run errands.
• Assist with compiling or typing financial statements and other statistical information.
• Take responsibility for a desk project or assignment.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED