Substitute Clerical Assistant
About The Position
The Substitute Clerical Assistant supports an organization or department by providing secretarial and clerical services at school locations. The role assists management with administrative tasks, including tracking and compiling information of interest. Duties may include preparing reports and correspondence, maintaining records and files, supporting meetings and appointments, assisting with routine financial administration, and responding to inquiries from staff and the public. The position may also perform specialized duties for its assigned department and other related duties as assigned or directed.
Requirements
- High school diploma or GED.
- At least 2 years of experience in a relevant area; the stated total education/experience requirement is 2 years.
Responsibilities
- Provides general clerical and secretarial support for programs and projects.
- Prepares reports detailing administrative information, writes basic correspondence, orders supplies, and covers telephones for a school location.
- Identifies issues or problems and seeks assistance from higher-level personnel or management.
- Prepares and maintains reports, records, correspondence, and files related to assigned services, activities, and operations; conducts research and compiles reports as needed.
- Schedules meetings and appointments, compiles data for reports, and makes staff travel and accommodation arrangements.
- Composes, prepares, types, copies, files, processes, mails, and/or transmits routine documents, including forms, correspondence, memos, presentation materials, and reports.
- Maintains efficient record-keeping systems.
- May assist with preparing budgets, monitoring expenditures, processing invoices and payroll, reconciling accounts, and preparing related financial records and reports.
- Answers telephone calls, provides accurate information or forwards calls, takes messages, and greets and assists office visitors.
- Responds to basic inquiries, routine assistance requests, and concerns from District departments, schools, agencies, organizations, professionals, and the public.
- May perform specialized duties particular to the assigned department.
- Attends staff, committee, and District meetings as required.
- Attends training, meetings, seminars, and/or workshops to enhance job knowledge and skills.
- Performs other related duties as assigned or directed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
