Clerical Assistant

Hawaii Senate • Hawaii State Capitol, HI

18h • Onsite

About The Position

The Hawaii State Senate Majority Research Office (SMA) provides research and legislative drafting services for majority party members of the Hawaii State Senate. SMA is seeking a detail-oriented Clerical Assistant to provide comprehensive administrative support to research staff, research attorneys, and office management. The position supports daily office operations, document management, and legislative workflows in a fast-paced public-service environment.

The role is based in person at the Hawaii State Capitol in Honolulu, Oahu. During the legislative session from January through May, the workload is high-volume and requires extended hours, including evenings, weekends, and holidays, to meet committee and filing deadlines. During the interim period from June through December, the schedule is standard business hours, Monday through Friday.

Requirements

• High school diploma or equivalent.
• Strong written and oral communication skills and the ability to maintain professional working relationships.
• Ability to exercise sound judgment in a politically sensitive environment.
• Meticulous proofreading and document-review skills, with a high degree of accuracy and speed in keyboarding and data entry.
• Computer literacy, including proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office technology.
• Strong organization skills and ability to prioritize tasks, multitask independently, and work dependably with minimal supervision.
• Ability to follow detailed written and oral directions and seek clarification when needed.
• Willingness and ability to work extended hours, including evenings, weekends, and state holidays, during the legislative session.
• Ability to work in person at the Hawaii State Capitol in Honolulu, Oahu.
• Must be a U.S. citizen, national, or permanent resident alien, or otherwise eligible for unrestricted employment in the United States.

Nice To Haves

• Bachelor’s degree from an accredited four-year college or university.
• Prior experience in a legislative, legal, or government setting.
• Experience managing administrative operations or office functions.
• Demonstrated interest or experience in leadership; the role may offer opportunities for upward mobility within SMA.

Responsibilities

• Review annotated hard-copy documents and incorporate editorial revisions into electronic files while preserving formatting and legislative drafting standards.
• Support daily office routines, including filing, managing digital and physical records, photocopying, and handling incoming phone calls and correspondence.
• Direct calls appropriately and welcome visitors, constituents, and legislative officials professionally.
• Provide ongoing administrative support to legislative researchers and management as assigned.
• Maintain confidentiality and discretion when handling sensitive legislative information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED