Submissions Fellowship, February 2027

Havas Group • New York, NY

4d • Hybrid

About The Position

The Submissions Fellowship at Havas Health Network is an entry-level role designed to provide foundational knowledge of health and wellness advertising, the company, and the department. The program emphasizes training and development, including access to courses such as Pharma 101, Business Writing, and Foundations of Presenting, as well as executive-led discussions about how departments collaborate to serve clients. Fellows can build a professional network and receive mentorship from leaders in pharmaceutical advertising.

The Submissions Fellow ensures that projects are compliant and error-free before submission to clients’ medical, legal, and regulatory review panels, helping reduce turnaround time. The fellow develops expert knowledge of clients’ regulatory submission platforms, tools, and processes and guides the internal Havas team to ensure projects are submitted correctly and on time. This role is based in the New York, NY office under a hybrid work model. The anticipated start date is February 8, 2027, subject to change. Compensation is $55,000 plus overtime; the position is non-exempt.

Requirements

• Bachelor’s degree (BA/BS) in Marketing, Communications, Business Administration, Health Science, or equivalent.
• 0–1 year of experience in pharmaceutical advertising, with knowledge of the regulatory review process, healthcare, or the communications industry.
• Demonstrated proficiency in MS Suite, Excel, and Adobe Acrobat.
• Comfort working in a fast-paced environment.
• Ability to work under pressure while maintaining high-quality work standards.
• Adaptability, fast learning, strong organizational skills, multitasking abilities, and exceptional attention to detail.

Responsibilities

• Prepare and review documents for each asset submitted to the client’s regulatory, medical, and legal teams, ensuring compliance.
• Upload assets, annotations on medical claims, reference documents, metadata, and supporting documents into the client’s regulatory platform.
• Coordinate with the internal Havas team to create submission timelines for all assets and ensure adherence to established timelines.
• Review tagging and linking of references in the submission platform for accuracy.
• Serve as the primary contact for questions related to submission requirements and guidance.
• Provide support and file management on the client’s regulatory platform.
• Track job routings and provide feedback from Medical, Legal, and Regulatory reviewers to the project team.
• Track reference IDs and asset codes.
• Perform quality control checks.
• Handle administrative and ad hoc assignments as instructed by the supervisor.

Benefits

• Training and development, including access to courses such as Pharma 101, Business Writing, and Foundations of Presenting.
• Executive-led discussions about departmental collaboration.
• Opportunity to build a professional network and receive mentorship from leaders in pharmaceutical advertising.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level