Subcontracts Specialist

Keeley Construction•St. Louis, MO

3d•Onsite

About The Position

Keeley Construction is looking to add an experienced Subcontracts Specialist to our Procurement Group in St. Louis, MO. The Subcontract Specialist is responsible for supporting the full lifecycle of subcontracts, including the development, issuance, negotiation, and administration of subcontracts, Master Service Agreements (MSAs), and Work Orders (WOs). This role ensures subcontracting activities are commercially sound, contractually compliant, and aligned with project execution, cost control, and risk mitigation objectives. Reporting to the Procurement Director and working closely with the Contracts Manager, this position serves as a critical link between Procurement, Contracts, and Project Teams. The Subcontract Specialist facilitates the transition from buyout to execution by ensuring scopes are clearly defined, contract terms align with prime contract requirements, and commitments are in place prior to the start of work.

Requirements

2–5 years of experience in construction subcontract administration
Strong understanding of contract language and risk allocation
Ability to manage multiple subcontract workflows in a fast-paced, deadline-driven environment
Detail oriented, collaborative, and capable of supporting contract negotiations, reviewing redlines, and enforcing standardized subcontracting processes across project
Bachelor’s degree in Construction Management, Business, or related field (preferred)
2–5 years of experience in subcontract administration, procurement, or contracts within heavy industrial or commercial construction
Working knowledge of ERP systems (CMiC, SAP, Procore, or similar)
Strong understanding of construction contract language and risk allocation
Familiarity with subcontractor prequalification, compliance workflows, and subcontract negotiation and redlining processes with the ability to read, interpret, and negotiate contract language
Experience with MSA and Work Order structures
High attention to detail with strong contract accuracy
Organized with the ability to manage multiple priorities and deadlines

Responsibilities

Draft, issue, and execute subcontracts, Master Service Agreements (MSAs), Work Orders (WOs), Amendments, and Change Orders in accordance with company standards
Ensure commitments are in place prior to starting work or materials being released
Administer the full subcontract lifecycle, including amendments, change orders, and closeout documentation
Maintain accurate, complete, and audit-ready subcontract files
Coordinate redlines between subcontractors, Procurement Director, and Contracts Manager to ensure alignment with company risk standards
Ensure all subcontract language includes appropriate prime contract flow-down provisions
Verify subcontractor compliance requirements, including: Certifications of Insurance (COIs) through TrustLayer, Bonds or approved bond waivers, Prequalification status (CMiC)
Support invoice validation through GC Pay for all subcontract, WO’s and Change Orders
Enter and manage all subcontracts and Wos in ERP system (CMiC)
Coordinate with project teams to maintain accurate commitment values and budget alignment.