Subcontracts Administrator

Analytical Mechanics Associates•Hampton, VA

2d•$52,000 - $57,000•Hybrid

About The Position

We are seeking a motivated, detail-oriented Entry-Level Subcontract Administrator to support subcontract activities for NASA-related programs. This role is ideal for candidates with 0–2 years of experience who are interested in developing a career in government contracting and procurement within a growing small business environment. The selected candidate will support subcontract administration activities, supplier coordination, compliance tracking, and cross-functional program support for mission-focused federal contracts.

Requirements

Bachelor’s degree (in Business Administration or related field) and 0-2 years related experience or 2-4 years of related experience in lieu of education requirement.
Knowledge of various contract types including CPAF, CPFF, T&M, and FFP
Understanding of FAR (Federal Acquisition Regulations) and Federal Travel Regulations (FTR)
Understanding of government contracting principles
Excellent written and oral communication skills, along with organizational, analytical, and project/time management skills
Must be detail oriented with the ability to work well with a diverse technical and administrative team in a fast-paced, deadline driven environment
Critical attention to detail
Working knowledge of Microsoft Office Suite Applications including Excel and Word
Must be a U.S. Citizen or Permanent Resident due to facility requirements

Nice To Haves

Familiarity with Deltek Costpoint or similar accounting/timekeeping systems.
Expertise with Microsoft Excel
Understanding of contract and subcontract closeouts

Responsibilities

Support the full subcontract lifecycle from requisition through closeout for commercial and non-commercial subcontracts.
Prepare and issue Requests for Quotations (RFQs), Requests for Proposals (RFPs), and other solicitation packages to prospective suppliers and subcontractors.
Coordinate with program management, contracts, procurement, finance, and technical personnel to support subcontract requirements.
Review supplier proposals for completeness, compliance, pricing, and contractual requirements.
Assist with proposal evaluations, price analyses, and negotiations of subcontract terms and conditions under supervision.
Draft and administer subcontracts, purchase orders, modifications, nondisclosure agreements (NDAs), and other subcontract-related documents.
Maintain accurate subcontract files and documentation in accordance with company procedures and government compliance requirements.
Monitor subcontractor performance, deliverables, funding, and period-of-performance milestones.
Track and process subcontract modifications, invoices, consent packages, and other subcontract actions.
Ensure subcontract activities comply with FAR, NFS, customer requirements, and company policies.
Assist with subcontract closeout activities, including final documentation, invoice reconciliation, and file archiving.
Communicate professionally with internal stakeholders and external subcontractors to resolve issues and support program objectives.
Participate in internal/external audits, file reviews, and compliance assessments as required.
Maintain subcontract status reports, logs, and procurement tracking tools.
Perform other duties as assigned to support contracts, procurement, and program operations.