Subcontracts Administrator - AI

Ahtna•Anchorage, AK

6d•Onsite

About The Position

The Subcontracts Administrator supports project execution of prime federal government and commercial contracts across construction and services business lines by securing timely and cost-effective subcontract agreements and maintaining strong vendor relationships. This role ensures compliance with prime contract requirements, FAR/DFARS flow-downs, and internal policies while serving as a trusted day-to-day point of contact for subcontractors and program teams. Ahtna, Inc.’s procure-to-pay function is focused on enhancing scalability, compliance, and operational performance. This role supports standardized, data-driven processes and plays a key part in advancing improvements across procurement and contract management functions.

Requirements

Bachelor’s degree in Business Administration, Legal Studies, Supply Chain Management, Finance, or a related field. Experience may be substituted on a 1:1 basis for education.
Five (5) or more years of experience with prime contract or subcontract administration within a government contracting environment.
Experience working with FFP, CPFF, IDIQ, and T&M contracts.
Experience with Commercial contracts and contract negotiation.
Experience processing subcontract modifications and change support.
Working knowledge of FAR, DFARS, supplementary regulations, and flow-down requirements.
Knowledge of Service Contract Act and Davis Bacon Act.
Proficient with Microsoft Office, including SharePoint, Outlook, Excel, and Word.
Experience with computerized accounting software, preferably Deltek Costpoint.
Strong organizational, analytical, and communication skills.

Nice To Haves

Experience supporting DoD and civilian federal agencies.
Familiarity with IDIQ and task-order environments.
Professional certification (CPSM, CFCM, CPCM, or similar).
Experience and knowledge of Alaska Native cultures

Responsibilities

Administer subcontracts from award through closeout with minimal supervision.
Assess proposed subcontractors and vendors for strategic alignment.
Draft, review, and process subcontract agreements, purchase orders, modifications, funding actions, and extensions.
Develop and monitor compliance with FAR, DFARS, and supplemental flow downs.
Ensure subcontract terms and conditions comply with FAR/DFARS and prime contract requirements.
Support subcontract change management, including scope, funding, and schedule modifications.
Gather and maintain subcontractor deliverables including bonding and insurance documents.
Support Contracts and Program Managers with price and equitable adjustments.
Collaborate with Contracts and Program Managers to draft and issue routine and non-routine subcontractor correspondence and notices.
Coordinate subcontract actions with Contract Managers, Program Managers, and Finance.
Monitor subcontract performance, funding, deliverables, and key dates.
Maintain audit-ready subcontract files and documentation.
Identify compliance issues, risks, or inconsistencies and escalate appropriately.
Support proposal efforts, subcontractor onboarding, and closeout activities.
Maintain a service-oriented approach in all interactions, emphasizing responsiveness, clear communication, and accountability to ensure a positive internal and external customer experience.
Support organizational transformation initiatives, including process improvements, system enhancements, and operational standardization efforts.
Adapt to evolving business needs and contribute to the refinement of procedures and best practices.
Collaborate cross-functionally to implement changes and ensure alignment with strategic objectives.