Sr. Subcontracts Administrator (Remote)

Govcio LLC•Huntsville, AL

12d•Remote

About The Position

GovCIO is seeking a Senior Subcontracts Administrator (Specialist/Lead) to join our team-oriented, customer-focused Subcontracts Team. This position will be fully remote within the United States. The role involves administering full life cycle subcontract management activities for programs within assigned operations, supporting the Health & Civilian Sector (HCS). Key responsibilities include proposal support, negotiation of agreements, preparation of solicitations, evaluation of proposals, price analysis, negotiation of terms and conditions, subcontract award, administration, issue resolution, and closeout activities. The position requires developing strategies for competitions and negotiations, managing subcontractor performance, ensuring compliance with regulations and company policies, and collaborating with cross-functional teams to resolve procurement issues. The administrator will also monitor supplier compliance, resolve performance and quality issues, and advise leadership on procurement matters.

Requirements

Requires a Bachelor’s degree in a related field with 8+ years of prior relevant experience or Masters with 6+ years of prior relevant experience. Additional years of relevant experience will be accepted in lieu of degree.
Experience complying with Contractor Purchasing System Reviews (CPSRs) policies and procedures.
Experience in subcontracting and related functions with particular emphasis on negotiation, subcontracts administration, and contractor/subcontractor performance management.
Strong knowledge of federal subcontracting as well as a strong grasp of negotiation techniques.
Working knowledge of the FAR and DFARS.
Experience with proposal support activities.
Proficiency with Microsoft applications, such as Excel, Word etc.
Strong business acumen, strong management, and leadership skills.
Multi-tasking and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
Strong analytical and problem-solving skills.
Demonstrated ability to develop effective relationships internally and externally.
Strong communication skills, both written and verbal.
Comfortable working with executives and representing functional plans and priorities to senior leaders.

Nice To Haves

Experience with Deltek CostPoint ERP (preferred).
Drive organizational efficiencies and savings to the business.

Responsibilities

Administer full life cycle subcontract management activities for programs within assigned operations, including but not limited to: proposal support activities, negotiations of non-disclosure agreements, teaming agreements, preparation of solicitations packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiations of terms and conditions, award of subcontracts, subcontract administration, issue resolution and closeout activities.
Support the Health & Civilian Sector (HCS) sector.
Developing strategy for competitions, negotiations, and managing subcontractor/supplier performance.
Ensuring that subcontract files are appropriately reviewed and approved in accordance with the Authority to Operate and in compliance with all contract requirements, company policies and procedures, and applicable laws and acquisition regulations.
Demonstrating strong interpersonal and communication skills to deal effectively with other functions and suppliers to solve issues of varying degrees of complexity.
Reviewing prime contract awards to efficiently flow down required documents and clauses.
Working closely with cross-functional leadership, to ensure subcontracting activities are carried out in a manner consistent with prime contract requirements, financial and operational objectives. Collaborating on and driving resolution of procurement issues affecting performance.
Monitoring supplier compliance, including timely delivery of deliverables, in coordination with operations.
Resolving supplier performance and/or quality issues in collaboration with operational leadership.
Advising operations leadership on procurement issues and strategies.
Other duties as assigned by management.