Subcontracts Administrator

Aston Carter•San Diego, CA

5d•$116,480 - $208,505•Hybrid

About The Position

This Senior-level Subcontract Administrator role focuses on the procurement and management of complex, mission-critical hardware and services in support of energy, maritime, and other advanced technology programs. You will lead the full subcontract lifecycle—from requirements definition and solicitation through negotiation, award, and ongoing supplier management—while ensuring strict compliance with FAR/DFARS and internal policies. The position requires a seasoned professional who combines strong analytical capability, regulatory expertise, and negotiation skills with the ability to influence stakeholders and provide subcontract leadership across high-visibility programs.

Requirements

Bachelor’s degree in business administration with an emphasis in supply chain management, contract administration, or a related discipline, typically combined with fifteen or more years of progressive professional experience in purchasing, subcontracts, or contract administration; equivalent professional experience may be substituted in lieu of a degree.
Comprehensive and thorough understanding of acquisition principles, theories, concepts, and regulations, with broad practical application of these practices, techniques, and standards.
Demonstrated fluency in Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS), including experience applying FAR/DFARS clauses to subcontract agreements across Department of Defense (DoD) and Department of Energy (DoE) programs.
Proven experience leading the full subcontract lifecycle for complex, high-value procurements in an aerospace, defense, or similar highly regulated environment.
Strong background in hardware procurement, including components, assemblies, and subassemblies, with experience reviewing bills of materials (BOMs) and technical specifications.
Ability to translate technical requirements and statements of work (SOWs) into clear and complete procurement and subcontract documents.
Significant experience conducting detailed cost and price analysis to support subcontract negotiations and award decisions.
Advanced negotiation skills for terms and conditions, including non-standard and noncompetitive procurements.
Ability to identify compliance risks and advise management on regulatory obligations throughout the procurement lifecycle.
Demonstrated capability to develop innovative solutions to unusually complex subcontracting and contractual problems.
Strong customer focus and the ability to counsel management, provide leadership in developing and communicating new concepts, and apply them effectively in an evolving environment.
Excellent verbal and written communication and presentation skills, with the ability to document and report findings clearly to a variety of audiences.
Excellent interpersonal and leadership skills, with the ability to influence and guide employees, managers, customers, and external parties.
Excellent computer skills, including proficiency with standard business software and experience navigating ERP systems; working knowledge of SAP is highly desirable.
Ability to organize, schedule, and coordinate multiple work phases and determine the appropriate approach at the task or project level.
Ability to work independently and as part of a team, and to represent the organization as a prime contact on subcontract matters with program management, vendors, and customers.
Capability to provide leadership and guidance to less experienced professional employees on projects.
Willingness and ability to work extended hours and travel as required.
Eligibility to work on U.S.-based defense and energy programs in a regulated environment.

Nice To Haves

Eight or more years of Senior-level subcontract administration experience, preferably in aerospace, defense, energy, or other high-technology industries.
Professional certification in subcontract administration or a related field is desired.
Experience supporting Department of Defense (DoD) and Department of Energy (DoE) programs, including familiarity with their specific regulatory and contractual requirements.
Proven experience managing both established and newly developed supplier relationships, including performance management and issue resolution.
Ability to serve as the primary subcontract business point of contact for internal and external stakeholders across multiple concurrent programs.
Strong stakeholder communication skills, including the ability to work effectively with program managers, leadership, legal, finance, and technical teams.
High emotional intelligence, with the ability to maintain composure under pressure, manage aggressive timelines, and respond effectively to demanding internal customers.
Experience using SAP or similar ERP systems for subcontract and procurement data management, recordkeeping, and reporting in a government contracting environment.
Interest in working on high-visibility programs spanning maritime, space, and energy divisions, with a focus on advanced and mission-critical technologies.
Openness to relocation, with support available for interview travel for non-local candidates.

Responsibilities

Lead the procurement of major, complex, mission-critical hardware and services to support assigned programs and related proposal activities.
Review statements of work (SOWs) and prepare requests for proposal (RFPs) and requests for quotation (RFQs) that accurately capture technical and program requirements.
Conduct source selection determinations, including preparation of noncompetitive justifications where appropriate.
Review and analyze supplier bids and proposals, performing detailed cost and/or price analysis to support negotiation strategies and award decisions.
Lead cost and pricing reviews with program management and customers, clearly presenting analysis, assumptions, and recommendations.
Conduct subcontract negotiations with suppliers, including complex and high-value agreements, to secure favorable terms and conditions.
Review, interpret, and recommend subcontract terms and conditions, and lead negotiations for modifications to standard and non-standard subcontract provisions.
Advise management on contractual rights, obligations, and risks, providing clear guidance throughout the subcontract lifecycle.
Identify subcontract risks and issues and provide leadership in developing innovative solutions to complex subcontracting requirements.
Serve as the primary subcontract business point of contact on assigned subcontracts for internal and external customers, including making formal presentations as required.
Ensure compliance with company policies, procedures, and applicable government regulations (including FAR/DFARS) throughout the procurement lifecycle.
Maintain awareness of regulatory changes and assess their impact on subcontracting practices and obligations.
Support proposal activities by contributing subcontract strategies, cost inputs, and risk assessments for new and ongoing programs.
Manage supplier relationships, including performance oversight, issue resolution, and alignment with program objectives across multiple concurrent programs.
Collaborate closely with program management, engineering, legal, finance, and other stakeholders to ensure subcontract strategies support overall program goals.
Maintain accurate procurement and subcontract records within SAP or other ERP systems to support reporting and audit requirements.
Represent the organization professionally in all interactions with suppliers, customers, and internal stakeholders, demonstrating strong communication and leadership skills.
Observe all applicable laws, regulations, and obligations whenever conducting business on behalf of the company.
Work in a safe manner at all times, following established operating procedures and practices.
Perform other related duties as assigned or required to support program and organizational objectives.