Subcontracts Administrator

Aecon•Bowmanville, ON

8d•CA$60,000 - CA$70,000

About The Position

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment. Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive. At Aecon we: Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being. Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs. Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture. Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities. Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team. Since 1967, we have proudly served Ontario’s nuclear industry. Aecon Nuclear aims to be the partner-of-choice for key nuclear clients and our dedication to excellence is leading us there. Aecon Nuclear provides a full spectrum of Engineering, Procurement and Construction (EPC) services, in addition to maintenance and manufacturing services tailored to meet the demanding requirements of the nuclear power industry. Aecon has been awarded an Extended Services Master Services Agreement (ESMSA) with Ontario Power Generation (OPG) for projects at both the Pickering & Darlington Nuclear Generating Station. Reporting to the Sr. Contracts Administrator, the Subcontracts Administrator is responsible for issuing subcontracts within Aecon Nuclear.

Requirements

Minimum of 2 years' experience in Project Coordination or procurement related role
Ability to work as a member of a team, as well as independently, with minimum supervision.
Must have the ability to handle all matters in a confidential and professional manner.
Ability to handle multiple projects at the same time with excellent follow-up skills
Must be detail oriented, with excellent organizational, communication and customer service skills.
Due to the nature of work conducted by Aecon, mandated nuclear export controls requirements must be met for employment

Nice To Haves

Good working knowledge of MS Office and SAP considered an Asset

Responsibilities

Preparation and coordination of Subcontracts for Aecon Nuclear Projects at OPG, Bruce Power, Chalk River and within the Fabrication Shop.
Assist the Project Team with Subcontractor selection and ultimately the preparation of Subcontract packages from qualified suppliers as required.
Monitor ISNetworld database daily to ensure suppliers remain in good standing.
Review purchase requisitions and related documentation to ensure clarity and completeness with the description of the services, equipment, or materials to be included as part of the Subcontract.
Strict adherence to quality assurance requirements.
Process subcontractor invoices for payment by making comparisons to subcontract order and various other payment criteria.
Prepare/print necessary reports indicating outstanding subcontract payables – obtain the Project Manager(s) approval for payment release to Subcontractors.
Prepare monthly reports for unprocessed invoices for Finance.
Scheduling payments of supplier invoices.
Reconcile supplier’s statements, call for copies etc. as required.
Assist HR with Independent Contractor setups.
Prepare monthly Independent Contractor WSIB Earnings reports.
Assist in Subcontractor Vendor Setups in Ariba / Prequalification's