Subcontract Administrator
About The Position
AEVEX Aerospace seeks an experienced detail-oriented Subcontract Administrator to support multiple business units in a dynamic and fast-paced manufacturing environment. The Subcontract Administrator works with our team of procurement professionals, in support of DoD programs, to assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARs and International Traffic and Arms Regulations (ITAR). We are seeking a motivated self-starter who can work independently and as part of a team in a dynamic environment. Candidate must have knowledge of various contract types, knowledge and application of TINA and CAS, along with good verbal and written communication skills. Under limited supervision, the Subcontracts Administrator is responsible for activities that span the entire procurement cycle, including but not limited to: negotiation of non-disclosure agreements (NDAs) and teaming agreements, preparation of solicitation packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiation of terms and conditions, subcontract administration, issue resolution, and closeout activities.
Requirements
- Working knowledge of FAR/DFARS
- Working knowledge of Government Property Administration
- Working knowledge of Non Disclosure Agreement (NDA) applicability
- Experience with CPSR audits.
- Proficiency in word processing, electronic spreadsheet, analysis techniques.
- 5 or more years of experience as a Subcontract Administrator in manufacturing environment.
- 3-5 years applicable experience in the DoD/Federal industry and/or in positions with equivalent experience.
- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
Nice To Haves
- Experience in Hybrid Commercial / FAR compliant environment a plus.
- Experience with enterprise resource planning programs can make a potential Supply Chain Manager more competitive.
- A master's degree in a related field is desired.
- A certificate in one or more of the following areas is desired. Certified Purchasing Manager (C.P.M.), Certified Supply Chain Professional (CSCP) designation, Certified in Logistics, Transportation and Distribution (CLTD) program or the Certified in Production and Inventory Management (CPIM) program
Responsibilities
- Review and negotiate contracts with vendors and suppliers
- Proposal support of multiple business units
- Source selection and finding suppliers and vendors that meet the goals of the company
- Establish and maintain procurement parameters in MRP system
- Support make-vs-buy recommendations consistent with business make-vs-buy strategy
- Develop sound, cost-effective strategies for the purchasing of goods and services used across business units
- Maintain relationships with suppliers while continually scouting for additional vendors
- Evaluate spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries
- Communicate with management regularly regarding the efficient flow of goods and services affecting production
- Assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARS and International Traffic in Arms Regulations (ITAR).
- Negotiate NDA's and Teaming Agreements Terms and Conditions and Proposed Pricing
- Create RFP solicitations in accordance with Government and AEVEX requirements, and ensure responses meet all TINA requirements.
- Evaluate supplier proposal responses and performs detailed proposal analyses, source selections.
- Analyze risks and identify risk mitigation.
- Act as primary interface between subcontractors and the programs being supported for all subcontracts related issues, regularly interacts with program management, contracts, project control, finance, business development.
- Administer subcontracts of various types (FFP/Cost-type, etc.) and complexity, assuring compliance with AEVEX procurement procedures and contractual obligations for price, delivery, quality, and performance.
- Conduct cost analyses and setting benchmarks for improvement
- Work closely with the company legal department to make sure contracts and terms are favorable
- Ensure supply chain processes meet legal requirements and standards
- Interface with Supply Chain Staff, Production, Engineering, Quality, Logistics, Senior Level Management, Accounts Payable and Contracts - Is a key and integral member of Integrated Product Teams (IPT's)
- Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
- Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
- Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.
Benefits
- 401(k)-retirement plan
- comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company
- professional development funds
- Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
