Subcontract Admin Prin

BAE Systems•Hudson, NH

About The Position

As a Principal Subcontract Administrator (SCA), you will be responsible for end-to-end lifecycle management of subcontracts, from issuance of Request for Proposal (RFP) to subcontract closeout, consistently ensuring all activities are executed timely with precision and adherence to internal company policy and procedure as well as Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable. The successful SCA will balance rigorous contract compliance with strategic supplier relationship management to ensure seamless delivery of goods and services. The SCA will support a business area with over $1 billion in annual revenue and material spend for highly specialized and complex goods and services based on program specific requirements and specifications. The SCA will prepare RFPs, lead negotiations (terms and conditions, pricing, etc.), maintain meticulous documentation for all procurement actions to ensure compliance and audit readiness, issue and maintain complex subcontracts of various contract types (firm fixed price, cost plus, etc.) through various phases of program execution (development, production, repair, etc.), and timely close out subcontracts. The SCA will collaborate cross functionally with program stakeholders by partnering with engineering, program management, quality, and finance to align subcontract requirements with program milestones and ensure the overall health of the supplier relationship. The SCA will interface with suppliers, leading/facilitating meetings and fostering professional and productive relationships to ensure conformance to subcontract requirements. The SCA will support critical government and commercial proposals, manage material receipts and approve invoices, support internal and external audits, and collaborate closely with subcontract program managers to ensure supplier performance success. The successful SCA will: be proactive, efficient, and accountable have clear and effective verbal and written communication skills be organized and have attention to detail exercise independent and good judgement think strategically and critically be receptive to constructive feedback and routinely leverage training in daily tasks balance multiple priorities of the business without sacrificing quality of work product About BAE Systems Electronic Systems BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support. Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn't a tagline here. It's what drives us. We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you're not just building a career. You're contributing to a mission that truly matters. This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Requirements

Proficient with Microsoft Office Suite (Microsoft Excel, Word, and Outlook)
Bachelor's Degree and 6 years work experience or equivalent experience
Demonstrated working knowledge of both government and commercial contracts
Proven ability to operate efficiently within a fast-paced, high-volume environment
Strong experience leading and managing entire procurement flow, from initial proposal to final closeout
Knowledge of Federal Acquisition Regulations policies & procedures (FAR/DFAR)
Ability to obtain and maintain a Secret Clearance

Nice To Haves

Bachelor's Degree in supply chain management or related discipline and 6 years or more of directly related work experience preferably in a government-contracting environment
Professional Supply Chain Certification (CPM, CPSM, CSCP. PMP)
Working knowledge of Oracle ERP system
Contracts / Legal background

Responsibilities

End-to-end lifecycle management of subcontracts, from issuance of Request for Proposal (RFP) to subcontract closeout.
Ensure all activities are executed timely with precision and adherence to internal company policy and procedure as well as Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) where applicable.
Prepare RFPs, lead negotiations (terms and conditions, pricing, etc.).
Maintain meticulous documentation for all procurement actions to ensure compliance and audit readiness.
Issue and maintain complex subcontracts of various contract types (firm fixed price, cost plus, etc.) through various phases of program execution (development, production, repair, etc.).
Timely close out subcontracts.
Collaborate cross functionally with program stakeholders by partnering with engineering, program management, quality, and finance to align subcontract requirements with program milestones and ensure the overall health of the supplier relationship.
Interface with suppliers, leading/facilitating meetings and fostering professional and productive relationships to ensure conformance to subcontract requirements.
Support critical government and commercial proposals.
Manage material receipts and approve invoices.
Support internal and external audits.
Collaborate closely with subcontract program managers to ensure supplier performance success.