Studios & Creative Operations Coordinator

Future Publishing•New York, NY

3d•$70,000 - $75,000•Hybrid

About The Position

Future Studios is Future’s global content studio and central engine for video, social, and audio production. Operating across New York and the UK, the studio builds serialized intellectual property and franchises, develops on-camera talent and creators, and supports video content across Future’s brands. The Studios & Creative Operations Coordinator helps keep studio operations organized, compliant, and efficient. Reporting to the Executive Director, Studio Operations (Global), this role supports resourcing, traffic coordination, and operational dashboards for senior management. The coordinator uses spreadsheets and project management software to track budgets, create purchase orders, and process invoice approvals, and will be trained to support and build automations and integrations that improve operational efficiency. This is a hybrid role based at Future’s New York office, with three days in the office and two days working from home.

Requirements

Experience coordinating studio, production, or business operations in a media environment.
Strong spreadsheet, data management, and digital project management system skills.
Written communication skills and experience organizing action items across senior stakeholders.
Ability to handle confidential budget, contract, and personnel information with discretion.
Familiarity with vendor onboarding, invoice tracking, and purchase order administration.
Ability to manage multiple project timelines and deadlines simultaneously.
Experience using spreadsheets and digital project management software for tracking operations.
Demonstrated ability to learn new software systems quickly.
Ability to work a hybrid schedule from the New York office.

Nice To Haves

Enthusiasm for using AI tools, workflows, and basic automation to organize and sort daily tasks.
A genuine interest in being a process master.
Eagerness to learn about technology.

Responsibilities

Maintain studio resourcing trackers, utilization snapshots, and freelance roster databases.
Help organize studio operating rhythms, including agendas, meeting notes, and action tracking; use AI tools with a human-in-the-loop to help draft communications and improve efficiency.
Process freelance onboarding, contract routing, deal memos, and vendor setup.
Track purchase orders, vendor invoices, and studio operational spending against budgets.
Coordinate facilities, equipment bookings, and edit suite scheduling for the US hub.
Route cross-functional Legal, Compliance, Rights, and Licensing requests to the appropriate owners.
Assist with resourcing, traffic coordination, and maintaining operational dashboards for senior management.
Use spreadsheets and project management software to help teams track budgets, create purchase orders, and approve invoices.
Learn to support, manage, and build automations and integrations that create operational efficiency.