Studio Operations & Production Coordinator

Express•Columbus, OH

About The Position

The Studio Operations & Creative Production Coordinator supports the day-to-day execution of ecommerce photo studio operations and campaign production for Phoenix Retail, helping ensure work is organized, efficient, and executed with accuracy across Express and Bonobos. This role plays an important support function within the studio and production team, partnering closely with the Senior Manager, Studio Operations & Campaign Production and the Senior Specialist, Creative Production to help keep shoots, samples, product flow, and related processes on track. This role is responsible for coordinating product samples, supporting studio and production logistics, maintaining organization across key workflows, and helping facilitate communication across cross-functional partners including Merchandising, Styling, Art Direction, Visual, and E-Commerce. The Coordinator helps ensure product and production needs are anticipated and managed effectively so shoots run smoothly and assets are delivered in support of broader business priorities. This is a highly detail-oriented and collaborative role requiring strong organizational skills, clear communication, and the ability to manage multiple priorities in a fast-paced studio and production environment.

Requirements

Bachelor’s degree or equivalent experience related to Marketing, Studio Operations, Photo Shoots, Production, or E-Commerce
2–3 years of relevant experience in studio operations, sample coordination, creative operations, production, ecommerce shoots, or related fields
Strong proficiency in Microsoft Excel and/or Google Sheets
Strong written and verbal communication skills, with the ability to work effectively with internal and external partners
Exceptional attention to detail and strong organizational skills
Excellent time management and prioritization skills, with the ability to support multiple deadlines simultaneously
Ability to maintain accuracy across detailed product, sample, and production workflows
Experience working across multiple cross-functional teams in a fast-paced environment
Ability to communicate clearly and help maintain a consistent source of truth across departments
Basic knowledge of Google Drive tools and shared file management

Nice To Haves

Experience supporting ecommerce studio operations, product sample management, or photo shoot coordination
Experience in retail, fashion, or consumer brand environments
Familiarity with creative, production, or marketing workflow processes
Experience supporting cross-functional teams including Merchandising, Styling, Creative, or E-Commerce

Responsibilities

Support the day-to-day operations of the ecommerce photo studio and campaign production process, helping keep projects organized and on track from planning through execution
Partner closely with the Senior Manager, Studio Operations & Campaign Production in support of studio operations, production logistics, and workflow coordination
Support the Senior Specialist, Creative Production on campaign and marketing shoot needs, helping manage timelines, product readiness, and executional details
Intake, organize, track, and manage product samples for ecommerce and campaign shoots in partnership with Merchandising and cross-functional teams
Maintain clear visibility into sample status, due dates, and product movement, ensuring teams are informed of updates and timing
Order product as needed for ecommerce, marketing, and campaign-related projects
Pack, ship, receive, and organize product for studio and off-site shoots, ensuring accuracy and readiness against production timelines
Create, maintain, and update product-related decks, trackers, and supporting documents, communicating changes and updates to relevant teams in a timely manner
Partner with Merchandising, Styling, Art Direction, Visual, and E-Commerce teams to align on product priorities, sample needs, and shoot readiness across channels
Participate in style-outs and related meetings as a product liaison, helping ensure alignment between Styling, Art Direction, and Merchandising
Assist in reviewing imagery for product floorset accuracy, color accuracy, and product details, flagging issues as needed
Help coordinate subprocess touchpoints connected to the Creative and Marketing calendars, ensuring deadlines and dependencies are supported
Maintain organization across studio and production materials, trackers, product flow, and documentation
Assist with scheduling, coordination, and general support for studio and production workflows as needed
Help identify issues, gaps, or upcoming deadlines and proactively communicate them to the appropriate team members
Serve as a reliable support partner across studio operations and production, contributing to efficient execution and strong cross-functional alignment
Support additional studio, sample management, and production-related needs as assigned