Studio Coordinator (Milwaukee)

Zero Studios•Milwaukee, WI

6d•$55,000 - $68,000•Onsite

About The Position

The Studio Coordinator in Milwaukee is a hands-on operations role responsible for the daily care and hospitality of our Milwaukee Studio while also helping the people, tools, and spaces across Zero stay connected and well supported. This person keeps the studio welcoming, functional, and ready for whatever the day requires, while making sure employees have the equipment, software, and operational support they need to do their best work. Compared with the Level I position based in Brooklyn, this role operates with greater independence and has responsibilities that extend beyond the care of its local studio. The Studio Coordinator Level II supports shared systems and resources across the company and is expected to identify gaps, develop practical solutions, and carry small operational initiatives through completion. Success in the role requires a collaborative, team-first approach and a willingness to help when shared studio or operational needs arise.

Requirements

Demonstrated ability to own recurring systems, maintain accurate records, and follow work through to completion.
Strong organization, prioritization, and written communication skills, with a personable approach and the ability to connect with employees across teams, locations, and levels of the organization.
Comfort administering workplace technology and software systems; deep technical expertise is not required, but curiosity and sound troubleshooting judgment are important.
Comfort administering structured purchasing workflows and applying established approval requirements consistently.
Ability to translate an operational need into a clear, usable process or reference document.
Good judgment about what can be resolved independently and what requires escalation, approval, or broader input.
A warm, service-minded approach combined with the confidence to create structure and hold others accountable to agreed processes.
Approximately 3 or more years of relevant experience in studio or office coordination, operations, hospitality, administration, IT coordination, or a similarly hands-on environment.

Responsibilities

Own the day-to-day readiness, ambiance, organization, and presentation of the Milwaukee studio.
Maintain supplies, snacks, beverages, shared spaces, meeting rooms, and the details that make day-to-day life in the studio feel welcoming, thoughtful, and cared for.
Take the lead in coordinating team lunches, client visits, meetings, cultural programming, and studio events.
Coordinate repairs, maintenance, cleaning, building access, vendors, shipping, receiving, and other studio logistics.
Maintain an accurate inventory of computers, monitors, production equipment, accessories, and other studio assets.
Coordinate equipment purchasing, assignment, setup, repair, replacement, recovery, and responsible disposal in partnership with internal owners and vendors.
Coordinate equipment assignments, shipments, setup, handoffs, and returns for onboarding, offboarding, and ongoing needs across studio locations; keep related records current.
Identify recurring equipment needs, lifecycle risks, and opportunities to improve reliability or cost.
Provide equipment support to employees across teams and studio locations, regardless of where the employee is based.
Establish clear organization, inventory, and reset standards for the Milwaukee content studio and its shared equipment, props, and supplies in partnership with the Content team.
Maintain practical systems for tracking shared production assets and ensure the Content team completes required checkouts, returns, repairs, replacements, and disposal.
Coordinate with Producers and project teams regarding upcoming photoshoots, space needs, equipment availability, deliveries, and post-shoot resets.
Ensure the content studio and shared production resources are returned to an organized, ready-to-use condition following shoots.
Identify and follow up on unresolved content-studio needs while leaving shoot-specific production tasks and day-to-day asset handling with the Producer and Content team.
Administer assigned software tools and licenses, including user access, seat counts, renewals, and basic troubleshooting.
Maintain clear records of owners, costs, users, renewal dates, and access requirements.
Coordinate onboarding and offboarding access changes with HR, managers, and external support partners.
Surface redundant tools, unused licenses, security concerns, or unclear ownership for review.
Serve as a centralized point of contact for assigned equipment and software questions, resolving routine needs and routing technical or policy issues to the appropriate owner.
Review and approve routine expense card and spend requests from Project Managers and Producers within established guidelines.
Confirm that Ramp requests identify the project, business purpose, amount, timeframe, and appropriate project-owner authorization; apply relevant spending limits, expiration dates, and merchant controls.
Monitor active cards and budgets, make authorized adjustments, and close them when the approved need has ended.
Escalate incomplete, unusual, higher-risk, or out-of-policy requests to the Executive Director of Operations.
Document recurring workflows and develop clear, practical policies, processes, checklists, and reference materials as needs emerge.
Lead small operational projects from scoping through completion, keeping stakeholders informed and work moving.
Use sound judgement to resolve routine issues independently and escalate decisions, risk, or spending outside established authority.