Student

Beneva • Quebec, QC

2d • Onsite

About The Position

This is a full-time, in-office position for 5 days a week. As a student office assistant, you will process incoming and outgoing mail, and scan all documents for processing by the various teams of the Directorate General – Collective Contract Administration. You will perform various administrative tasks related to scanned documents and workflow. You will also be responsible for preparing and sending certificates and individual invoices. You will carry out the following functions: Prepare and stuff envelopes for certificates. Receive external and inter-departmental mail: sort by directorate, clientele, and/or document type. Stamp, file, and distribute mail or scan it, as appropriate. Identify scanned documents in the workflow tool, respecting deadlines and procedures. Distribute internal documents to the relevant departments. Index documents for central filing. Scan documents indexed for central filing. Perform quality control of scanned documents in accordance with established rules. Manage archive boxes for Iron Mountain (e.g., requisition requests, transport). Stuff envelopes. Assemble policies for individual products. Complete the tracking file for individual policies sent to clients.

Requirements

• Be enrolled in a full-time study program in a college or university program in the fall of 2026.
• Proficiency in French, both spoken and written.

Responsibilities

• Prepare and stuff envelopes for certificates.
• Receive external and inter-departmental mail: sort by directorate, clientele, and/or document type.
• Stamp, file, and distribute mail or scan it, as appropriate.
• Identify scanned documents in the workflow tool, respecting deadlines and procedures.
• Distribute internal documents to the relevant departments.
• Index documents for central filing.
• Scan documents indexed for central filing.
• Perform quality control of scanned documents in accordance with established rules.
• Manage archive boxes for Iron Mountain (e.g., requisition requests, transport).
• Stuff envelopes.
• Assemble policies for individual products.
• Complete the tracking file for individual policies sent to clients.

Benefits

• Competitive salary
• Defined benefit pension plan
• Group insurance for you and your family
• Flexible schedule
• Vacation time
• Hybrid work mode
• Telemedicine service
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: Associate degree
• Number of Employees: 251-500 employees