Student Rotation Coordinator - Graduate Medical Education - Full-Time - DAYS

Capital Health•Pennington, NJ

13d•Onsite

About The Position

Capital Health is seeking a Student Rotation Coordinator to manage the clinical rotations of medical students, pa-students, SOCM trainees, and others as assigned. This role ensures compliance with credentialing and onboarding requirements, facilitates student orientations, and manages communication between various stakeholders including coordinators, preceptors, students, and affiliated school contacts. The coordinator will maintain schedules, manage add/drop changes, provide financial-based rotations, and schedule elective rotations. They will also serve as an on-site proctor for student exams, facilitate evaluation completion, assist with annual clerkship orientation presentations, and present house orientation to new students. Participation in student review meetings and recruiting events, as well as reserving meeting rooms and coordinating catering, are also key functions. The position reports to the Director of Graduate Medical Education and performs other duties as needed.

Requirements

Associate's degree.
Two years of experience in a scheduling environment in lieu of a degree.
One year previous experience in medical or academic scheduling setting.
Possesses strong organizational, verbal and written communication skills.
Ability to prioritize assignments and demonstrate initiative toward problem solving.
Intermediate level computer skills, database management and PowerPoint; familiar with virtual platform environments (ZOOM).
Professional disposition in fast-paced and ever changing environment; calm demeanor with all contacts.
Ability to communicate with all levels of organizational structure.
Observes confidentiality and safeguarding of sensitive information.

Responsibilities

Coordinates clinical rotations of medical students, pa-students, SOCM trainees, and others as assigned.
Ensures compliance of each student’s credentialing and onboarding requirements in accordance with institutional and accreditation policies and procedures.
Facilitates orientation for students, including set up for computer access, ID badge requests, privilege sheets, and arrival information.
Manages internal and external communication among clerkship coordinators, preceptors, students, and affiliated school contacts.
Receives academic year schedules from multiple schools and integrates into master schedule.
Maintains timely upkeep of add/drop changes for affiliate schools, master schedule, student database.
Provides financial based rotations.
Receives elective rotation requests and works with residency program or other department to schedule.
Serves as on-site proctor for student exams.
Facilitates the completion of student evaluations.
Assists with annual clerkship orientation presentation; presents house orientation to arriving students.
Participates in student review meetings and recruiting events as assigned.
Reserves meeting rooms and creates catering orders for special meetings and at other times as requested.
Reports to and completes other assignments as designated by Director, Graduate Medical Education.
Performs other duties as needed.