Student Records Clerk

Equus

6d • Onsite

About The Position

The Student Records Clerk provides administrative support in maintaining and managing student records, ensuring accuracy, confidentiality, and compliance with Job Corps and U.S. Department of Labor (DOL) policies. This role supports the efficient operation of student records and related administrative functions.

Requirements

• Bachelor’s degree in Office Systems or related field.
• At least one (1) year of related administrative experience.
• Strong data entry skills with high accuracy.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage confidential information.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Ability to work well in a team environment.

Nice To Haves

• Experience working with youth and young adults (ages 16–24) in an educational or training setting.
• Bilingual (English and Spanish).

Responsibilities

• Prepare and type correspondence, reports, and official documents.
• Maintain and update student academic and administrative records.
• Enter data into electronic systems (e.g., CIS) with a high level of accuracy.
• Compile and distribute reports as required by the center and DOL.
• Process incoming and outgoing mail.
• Organize and maintain physical and electronic filing systems.
• Answer phone calls and direct inquiries appropriately.
• Operate standard office equipment (computer, copier, scanner, fax).
• Provide general administrative support and cover reception duties as needed.
• Ensure confidentiality of student information at all times.
• Follow all Job Corps, DOL, and center policies and procedures.
• Assist other departments to ensure accurate student information.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level