Student Publishing and Repository Assistant

University of Kansas • Lawrence, KS

10d • Onsite

About The Position

The Student Publishing and Repository Assistant works under the direction of the Digital Publishing & Repository Coordinator and collaborates with staff in KU Libraries Digital Publishing Services. The role supports editors of journals hosted by KU Libraries and KU ScholarWorks, the University of Kansas’s online institutional repository. Duties include processing repository materials, supporting publishing and repository projects, formatting materials for publication, and creating and sharing statistical reports with editors. The position also assists with journal configuration, software testing and troubleshooting, and applications to scholarly indexes and journal-policy databases. The role includes assisting other units with projects as directed and other duties as assigned.

The position is hourly and non-exempt, with a work schedule of 10–15 hours per week, Monday through Friday, between 8:00 AM and 5:00 PM. Student employees are generally not eligible for remote work unless an exception is approved. During the semester, the student must be enrolled in at least 6 credit hours. Summer eligibility requires meeting one of the conditions specified in the posting: having been enrolled in at least 6 hours in the prior spring semester, being pre-enrolled in at least 6 hours for the upcoming fall semester, being enrolled in summer session, or having been admitted for study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students.

Requirements

• Great customer service skills and the ability to work with users at different levels of expertise.
• Proficiency in word processing and formatting software, such as Microsoft Word, Google Docs, and/or Adobe InDesign.
• Professional experience requiring strong attention to detail and accuracy.
• Demonstrated ability to learn and use online content management systems and follow established workflows.
• Demonstrated ability to work independently with minimal supervision and as part of a team.
• During the semester term, enrollment in at least 6 credit hours. For summer periods, the student must meet one of the listed eligibility conditions: have been enrolled in at least 6 hours in the past spring semester; be pre-enrolled in at least 6 hours in the upcoming fall semester; be enrolled in summer session; or be admitted to study in the upcoming fall semester.
• Student Hourlies may be undergraduate or graduate students.

Nice To Haves

• Experience working with editors or publishing programs.
• Public service experience and/or experience requiring customer service skills.

Responsibilities

• Add new materials to KU ScholarWorks and journals published by KU Libraries.
• Update journal configuration settings.
• Help Digital Publishing and Repository colleagues test and troubleshoot publishing software.
• Assist editors with applications to indexes and services such as DOAJ, SHERPA/RoMEO, Web of Science, Scopus, and PubMed.
• Create and share statistical reports with editors.
• Help colleagues format articles and other materials for publication.
• Assist other units with projects as directed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed