Publishing Assistant, Journals

Oxford University Press•New York, NY

About The Position

The Publishing Assistant, Journals is a key member of Oxford University Press’s global Publishing Support Team, providing administrative and editorial support across a multidisciplinary portfolio of academic journals. The role supports the management and development of existing journals, provides performance reporting and analytics, helps maintain journal webpages and contract records, and assists with acquisition, transition, and launch activities. It also involves responding to queries from editors, societies, and internal staff; coordinating with other OUP functions and offices; organizing meetings and travel arrangements; and contributing to special projects, including the Oxford Journals Executive Summit.

Requirements

Good organizational skills and the ability to work independently.
Ability to pick up new tasks and learn new systems and processes quickly.
Good team spirit and ability to work collaboratively.
Self-discipline and ability to manage and balance priorities under time pressure.
Good attention to detail and numeracy.
Excellent spoken and written English.
Experience with Microsoft Office products.

Responsibilities

Assist in managing existing journals through administrative and research support.
Prepare regular publishing update reports covering a wide range of journal performance measures.
Provide regular data reports and analytics to support and develop journal strategies.
Complete relevant payments and track them efficiently and accurately.
Keep journal homepages up to date, including maintaining Editorial Board details and adding new data or features.
Respond to external queries and requests from editors and/or societies, as well as internal staff, via email.
Work collaboratively with other functional groups, especially production, marketing, and digital, to deliver excellent service.
Organize meetings and, as appropriate, attend and take minutes; arrange catering, travel, and room bookings; and pay expenses.
Assist in maintaining the journals contracts repository and uphold best practice in data management.
Assist in the acquisition process by preparing proposals and participating in transition and launch meetings, as appropriate.
Work with other OUP journals departments as required to accomplish tasks and enhance communications between staff in relevant offices.
Contribute to special projects as assigned, including assisting with the organization of the Oxford Journals Executive Summit.