Student Personnel Service Specialist (Grant Funded) - INTERNAL APPLICANTS ONLY

Peralta Community College District•Oakland, CA

3d•Onsite

About The Position

This vacancy is open ONLY to current regular and hourly employees who are members of SEIU Local 1021. Per new Article 8.7 of the Local 1021 hourly contract, this job is being posted for ten (10) working days. Positions assigned to this classification are professional level positions which support and are funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project. Under general supervision, performs paraprofessional work related to the provision of a variety of services to students related to recruitment and outreach, job placement, assessment and orientation activities. Performs related work as required.

Requirements

Two years of experience in advising or working with young adults and adults in an educational or social work setting; or an equivalent combination of training, education, and/or experience that could likely provide the desired knowledge and abilities.
Two years of experience in working with young adults and adults in an educational setting with assessment/placement procedures and testing instruments; or an equivalent combination of training, education, and/or experience that could likely provide the desired knowledge.
Knowledge of and proficiency in the operation and use of personal computers utilizing word processing, spreadsheets and database management software programs (e.g., MS Office Suite, MS Word, MS Excel, MS Access and MS PowerPoint) and the Internet browser, websites and e-mail.
Understanding of, sensitivity to, and respect for the diverse academic, socioeconomic, cultural and disability and ethnic backgrounds of community college students.

Nice To Haves

Principles and techniques of interviewing personal and employment problems.
Policies, procedures, regulations, and guidelines related to federal state, and local job training programs.
Human relations and human behavior.
Principles and practices of career planning.
Career information and career options which serve a wide variety of different needs and options.
Services and resources to which interested individuals might be referred.
Modern office practices and record keeping procedures.
Test administration and scoring.
Procedures followed in the administration, scoring, recording and reporting of standardized test results.
Laws, rules and regulations related to assigned activities.
Principles of training and providing work direction.
Basic budgeting practices.

Responsibilities

Provides technical and clerical support for all assessment activities.
Conducts all orientation and assessment sessions; develops assessment/orientation schedule of sessions and outreach/recruitment schedule; scores and records assessment results.
Establishes and follows yearly schedule of routine notifications to instructors and student regarding matriculation related activities (e.g., early alert, probation, dismissal and honor roll status); schedules appointments with counselors for student education plans.
Develops and maintains student education plan files.
Assists in providing registration information to students, including prerequisite checking, transcript checking and handling.
Inputs and maintains database of the assessment scores.
Collects, maintains and records data for matriculation research and evaluation purposes.
Assists in maintenance of budget records and reports.
Assists in preparation of reports to meet college, District and State requirements.
Attends college and District meetings related to matriculation.
Assists in conducting research regarding assessment cut scores.
Performs routine office duties utilizing word processing, data management and spreadsheet computer programs.
Operates modern office equipment.
May supervise clerical and student assistants.
Performs recruitment and outreach activities, advising students on career objectives and developing job ready attitudes.
Advises students concerning development of job ready material such as resumes, job ready attitudes, interviewing techniques and test preparation skills.
Develops job opportunities and assists with actual job placement of students.
Establishes and maintains database for tracking and maintaining job order.
Assists in preparing and maintaining various College, District, and State reports.
Assists students in creating employment development plans, writing resumes, and other job search activities.
May work individually with students as well as in small groups with special emphasis on assisting the students to enter the world of work.
Refers students to additional employment related services in the community.
Plans, develops and coordinates a program of student support services that include dissemination of printed information to students on center procedure and due process skills.
Identifies potential recruitment sources and develops appropriate strategies directed toward increasing financial aid recipients and college enrollment.
Recommends appropriate courses of action; develops, organizes and implements on and off campus outreach activities to promote the programs and services of the college.
Acts as a liaison and coordinates with agencies and high schools to disseminate information and develop recruitment services.
Develops and maintains extensive contacts with potential recruitment sources.
Initiates, coordinates and makes public presentations promoting the college to high school students, faculty, parents, civic, community, industry and professional organizations.
Identifies and distributes information and materials to appropriate agencies.
Maintains records, prepares reports, and initiates correspondence necessary to the successful performance of duties and responsibilities.