Student Office Support - Biology

University of New Mexico • Albuquerque, NM

1d • Onsite

About The Position

The Department of Biology is seeking a student office support position. Qualified candidate will assist in administrative office support with answering telephones, routing calls, taking messages, and provides general information. Greeting and directs visitors; answers routine inquiries; maintains log of inquiries as required. Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty. Performs a variety of routine typing assignments; draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters. Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit. Establishes, maintains, processes, and/or updates of files, records, and/or other documents. May perform specialized services with assisting department HR representative and Graduate Coordinator with routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. Performs miscellaneous job-related duties as assigned.

Requirements

• Demonstrated receptionist customer services skills
• Ability to prepare and print routine correspondence, labels, and/or other basic written material
• Word processing and/or data entry skills
• Skill in the use of operating basic office equipment
• Demonstrated use of Google calendar and Microsoft Outlook
• Ability to communicate both verbally and written
• Ability to perform task accurately and efficiently
• Good organizational and time management skills
• Ability to multitask and work independently

Responsibilities

• Answering telephones, routing calls, and taking messages.
• Greeting and directing visitors, answering routine inquiries, and maintaining a log of inquiries.
• Opening and routing incoming mail and distributing correspondence.
• Typing routine assignments, drafting basic correspondence, entering data, and printing letters, labels, reports, and other materials.
• Copying and duplicating materials, and potentially overseeing the operation of a copy machine.
• Establishing, maintaining, processing, and updating files, records, and documents.
• Assisting with routine clerical/administrative tasks for the department HR representative and Graduate Coordinator.
• Scheduling appointments, meetings, and conferences.
• Performing miscellaneous job-related duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed