Student Office Support - Biology

The University of New Mexico • Albuquerque, NM

5d • Onsite

About The Position

The Department of Biology is seeking a student office support position. Qualified candidate will assist in administrative office support with answering telephones, routing calls, taking messages, and provides general information. Greeting and directs visitors; answers routine inquiries; maintains log of inquiries as required. Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty. Performs a variety of routine typing assignments; draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters. Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit. Establishes, maintains, processes, and/or updates of files, records, and/or other documents. May perform specialized services with assisting department HR representative and Graduate Coordinator with routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. Performs miscellaneous job-related duties as assigned.

Requirements

• Demonstrated receptionist customer services skills
• Ability to prepare and print routine correspondence, labels, and/or other basic written material
• Word processing and/or data entry skills
• Skill in the use of operating basic office equipment
• Demonstrated use of Google calendar and Microsoft Outlook
• Ability to communicate both verbally and written
• Ability to perform task accurately and efficiently
• Good organizational and time management skills
• Ability to multitask and work independently

Responsibilities

• Assist in administrative office support with answering telephones, routing calls, taking messages, and provides general information.
• Greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.
• Open and route incoming mail; distribute correspondence and other material to department staff/faculty.
• Perform a variety of routine typing assignments; draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; type and mail form letters.
• Copy and/or duplicate materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.
• Establish, maintain, process, and/or update files, records, and/or other documents.
• May perform specialized services with assisting department HR representative and Graduate Coordinator with routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
• May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
• Perform miscellaneous job-related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed