Student Office Support - Biology

University of New Mexico•Albuquerque, NM

3d•Onsite

About The Position

The Department of Biology is seeking a student office support position. Qualified candidate will assist in administrative office support with answering telephones, routing calls, taking messages, and provides general information. Greeting and directs visitors; answers routine inquiries; maintains log of inquiries as required. Opens and routes incoming mail; distributes correspondence and other material to department staff/faculty. Performs a variety of routine typing assignments; draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters. Copies and/or duplicates materials as requested; may oversee day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit. Establishes, maintains, processes, and/or updates of files, records, and/or other documents. May perform specialized services with assisting department HR representative and Graduate Coordinator with routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position. May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position. Performs miscellaneous job-related duties as assigned.

Requirements

Demonstrated receptionist customer services skills
Ability to prepare and print routine correspondence, labels, and/or other basic written material
Word processing and/or data entry skills
Skill in the use of operating basic office equipment
Demonstrated use of Google calendar and Microsoft Outlook
Ability to communicate both verbally and written
Ability to perform task accurately and efficiently
Good organizational and time management skills
Ability to multitask and work independently

Responsibilities

Assist in administrative office support
Answer telephones, route calls, take messages, and provide general information
Greet and direct visitors, answer routine inquiries, and maintain a log of inquiries
Open and route incoming mail, and distribute correspondence and other material
Perform routine typing assignments, draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials
Type and mail form letters
Copy and/or duplicate materials as requested
Oversee day-to-day operation of copy machine
Prepare and transmit facsimiles for the unit
Establish, maintain, process, and/or update files, records, and/or other documents
Assist department HR representative and Graduate Coordinator with routine clerical/administrative tasks
Schedule or assist in scheduling appointments, meetings, and/or conferences
Perform miscellaneous job-related duties as assigned