Student Office Assistant

University of Kansas•Lawrence, KS

2d•Onsite

About The Position

The Student Office Assistant will provide general clerical support to the Department of Physics & Astronomy, contributing to a variety of administrative and organizational tasks. Responsibilities include updating and creating spreadsheets, scanning and organizing files for electronic archiving, sorting and delivering mail and packages, preparing mailings, filing confidential documents, and assisting with the organization of departmental spaces. The assistant will also support the front office during times of limited staff coverage and may be assigned special projects as needed. This position requires a self-starter who is proactive, reliable, and trustworthy, with strong customer service skills. The ideal candidate will be comfortable working both independently and collaboratively, and enjoy interacting with a diverse group of faculty, staff, and students.

Requirements

Exceptional written and oral communication skills (written skills will be examined via letter of interest; oral skills will be evaluated during personal interviews), as indicated on application materials.
Strong computer skills (Microsoft Office Suite, Adobe Creative Cloud, etc.), as indicated on application materials.
Prior experience handling confidential materials, as indicated in application materials.
Familiarity with scanning documents, as indicated in application materials.
Federal Work Study funds as part of his/her financial aid package during the academic year, as indicated in application materials.
Prior work experience demonstrating the ability to maintain an assigned schedule, as indicated in application materials.
Prior work experience in a customer facing setting, as indicated in application materials.
Prior work experience with a university or office type setting, as indicated in application materials.
Student hourly must be enrolled in no fewer than 6 credit hours during the semester term of the appointment.
For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester.
Student Hourlies may be undergraduate or graduate students.

Nice To Haves

Experience with promotional document creation using tools in the Microsoft Office Suite (Publisher) or online platforms (Canva), as indicated in application materials.
Experience with photo and video editing software, as indicated in application materials.