Student Information Data Manager/Office Assistant

Camden County Schools•Camden, NC

1d•Onsite

About The Position

This position at Camden Middle School requires a Student Information Systems Data Manager/Office Assistant to perform a variety of complex technical and computer support functions for the student information system, as well as scheduling. The role also involves providing clerical assistance at the school, including operating the front office. A key requirement is obtaining and maintaining a yellow bus driver’s license within six months of employment for those hired after June 12, 2002. The position reports to the Principal and the Coordinator of Data Management.

Requirements

Graduate from a two (2) year college or technical school required.
Major in a computer-related field or administrative office support.
At least two (2) years of job-related work experience.
One (1) year of which includes data entry.
Must obtain and maintain a yellow school bus driver’s license if employed after June 12, 2002.
Substantial knowledge of student accounting procedures and regulations, source data, and the functionality of the student information system.
Ability to work with a high degree of accuracy.
Knowledge of computers, peripherals, and various operating systems.
Knowledge of the school system student information software package utilized at the school.
Knowledge of student accounting procedures and regulations.
Knowledge of word processing software, spreadsheets, and databases.
Ability to troubleshoot and correct hardware and software problems.
Ability to communicate well with school personnel, parents, students, and central office staff while complying with confidentiality requirements in local, state, and federal policies and statutes.
Knowledge of data management, policies, and procedures.

Nice To Haves

An equivalent of education and experience is preferred.

Responsibilities

Updates demographic information of students.
Inputs all school attendance data.
Sends letters to parents informing them of the number of days their child has been absent.
Enters all discipline incidents/actions in the student information system.
Sends out letters to parents and maintains files on all students with referrals.
Compiles information needed for end-of-year reports on absences, ISS, OSS and others.
Produces change of status sheets for the Child Nutrition Program.
Prepares state reports for review by the Principal and Coordinator of Data Management.
Works with the Principal in report approval.
Attends workshops and conferences related to the position as Data Manager.
Obtains and maintains a high level of data management and functional knowledge.
Provides functional support for other school users.
Manages school-level user security.
Provides clerical support for the school.
Assists with the preparation of daily Bulletin/Announcements/Calendar.
Assists school staff with computer software applications.
Assists staff members as needed to facilitate smooth operation of the school.
Responsible for training all school staff in data management software applications.
Performs a variety of complex technical and computer support functions for the student information system.
Operates microcomputers, optical mark scanners, printers, and other peripheral equipment.
Communicates with a wide variety of groups including students, teachers, principals, counselors, central office staff, parents, governmental agencies, and institutions of higher education.
Performs advanced scheduling, which includes assisting administrators in determining needs and identifying solutions when less than 100% is scheduled.
Continuously maintains student schedules throughout the academic year.
Runs and distributes report cards and related academic reports.
Interfaces with a teacher's electronic grade book where applicable.
Records and maintains a disciplinary and suspension tracking system.
Prepares and/or maintains students' discipline data.
Performs other duties as assigned by the Principal and/or Coordinator of Data Management.