Student Government Office Assistant PTS

Associated Students•Pomona, CA

10d•Onsite

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation guided by a student board and managed by full-time professional staff, established in 1963. ASI is considered part of the Cal Poly Pomona Division of Student Affairs and serves the entire campus population by providing opportunities for student engagement, employment, and various programs and services. ASI is committed to being a learning organization that values team learning, co-creation, and adaptability. The organization is human-centered and strives to live its values of care and growth, with the purpose of transforming lives. ASI is seeking dynamic team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity, and inclusion practices. The ASI Student Government consists of student leaders who serve specific functions and advocate through lobbying with state legislators. Under the direct supervision of the Associate Director of Student Government, the Student Government Office Assistant provides essential secretarial and customer service support to the Student Government Office.

Requirements

Demonstrated ability to provide friendly and pleasant customer-oriented service.
Ability to perform accurate, timely, and detailed work.
Ability to transcribe minutes.
Ability to adhere to work rules, follow directions, use time effectively, and work productively under general supervision.
Ability to prioritize tasks, display initiative, and remain flexible in a changing environment.
Ability to communicate clearly and concisely, both orally and in writing.
Demonstrated ability to maintain confidentiality and a diplomatic, professional demeanor.
Ability to operate an office workstation utilizing word processing, spreadsheet, and other software.
Demonstrated ability to work with an ethnically diverse and culturally pluralistic student population and campus community.
Must be a Cal Poly Pomona student eligible to work in the United States.
Must be currently enrolled in a minimum of 6.0 units (undergraduate) or 4.0 units (graduate). International students must be enrolled in 12.0 units (undergraduate) or 6.0 units (graduate).
Minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing.
Individuals enrolled only in Extended University are not eligible for hire.
Must be able to walk, stand, bend, and lift up to 45 pounds.

Responsibilities

Screens, directs, and responds to mail, telephone, and walk-in inquiries.
Provides quality customer service and information to the campus community.
Offers information on how to become involved through Student Government.
Prepares department materials, including senate, cabinet, and sub-senate packets, incoming orientation packets, and budget binders.
Transcribes sub-senate recordings and types minutes for the five sub-senate committees: Finance/Joint Ad-Hoc, Facilities and Operations (F & O), Rules and Policies (R & P), Governmental Affairs.
Ensures Student Government agendas and minutes are posted to the ASI Student Government webpages and monitors them.
Assists with scheduling interviews for appointed positions.
Provides coverage for the Student Government office front desk in the absence of the Student Government Coordinator.
Performs scheduling/calendaring, data entry, filing, and copying.
Assists in maintaining electronic files.
Assists with and attends department trainings and retreats.
Assists with scheduling room reservations, tabling, and event setup and takedown.
Manages inventory and record keeping for Student Government materials and prizes.