Student Government Office Assistant PTS

Associated Students Inc•Pomona, CA

11d•Onsite

About The Position

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing. ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students. As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives, and its vision will be co-developed through the teamwork of staff. With a commitment to learning, continuous improvement, and innovation, ASI is looking for a dynamic team member who supports team learning, co-creation, radical candor, psychological safety, growth mindset, and lives out equity, diversity, and inclusion practices. The ASI Student Government consists of student leaders either elected by the student body or appointed by the ASI President to serve a specific function. As a whole, student government serves through lobbying with state legislators to advocate. Under the direct supervision of the Associate Director of Student Government, the Student Government Office Assistant provides quality secretarial and customer service support to the Student Government Office.

Requirements

Demonstrated ability to provide friendly and pleasant customer-oriented service
Ability to perform accurate, timely, and detailed work
Ability to transcribe minutes
Ability to adhere to work rules, follow directions, use time effectively and work productively under general supervision
Ability to prioritize tasks, display initiative, and remain flexible in a changing environment
Ability to communicate clearly and concisely, both orally and in writing
Demonstrated ability to maintain confidentiality and a diplomatic, professional demeanor
Ability to operate an office work station utilizing word processing, spreadsheet, and other software
Demonstrated ability to work with an ethnically diverse and culturally pluralistic student population and campus community
Employment with ASI is open to any Cal Poly Pomona student who is eligible to work and has the legal right to work in the United States.
Student employees must be currently enrolled in a minimum of 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the add-drop period.
Student employees are required to have a minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University.
Individuals enrolled only in Extended University are not eligible for hire.
Exceptions to the unit load requirement are allowed during the summer term and for students who have applied for graduation for the current term.

Responsibilities

Screens, directs and responds to mail, telephone and walk-in inquiries
Provides quality customer service and information to the campus community
Provides information on how to become involved through Student Government
Prepares department materials including senate, cabinet and sub-senate packets, incoming orientation packets and budget binders
Transcribes the sub-senate recordings and types minutes for the five sub-senate committees: Finance/Joint Ad-Hoc, Facilities and Operations (F & O), Rules and Policies (R & P), Governmental Affairs
Ensures that Student Government agendas and minutes are posted to the ASI Student Government webpages and monitors
Assists with scheduling interviews for appointed positions
Provides coverage for the Student Government office front desk in the absence of the Student Government Coordinator
Performs scheduling/calendaring, data entry, filing, copying
Assists in maintaining electronic files
Assist with and attend department trainings and retreats
Assists with scheduling room reservations, tabling, and event setup and takedown
Inventory and record keeping for Student Government materials and prizes