Student Enrollment Onboarding Specialist (Fully Remote)
About The Position
My Virtual Academy Private School is seeking a Student Enrollment Onboarding Specialist for a fully remote, full-time position. This role is crucial in guiding students through the enrollment process, ensuring their academic success, and assisting families with scholarship opportunities. The specialist will be a key part of helping students achieve their educational goals. My Virtual Academy has been providing virtual education services since 1991, offering tailored, tuition-free learning to school districts, communities, parents, and students. They provide 100% virtual classes, 24/7 access to learning materials, and tech support, including devices and internet access for those in need. Their personalized approach serves grades K-12, with special support for at-risk students and credit enrichment, empowering individuals to earn their high school diplomas on their own terms.
Requirements
- Knowledge of FERPA and experience with student/parent communication documentation
- Strong organizational skills
- Comfort with virtual tools: Zoom, Bamboo, and similar platforms
- Background in virtual school enrollment, education administration, or student services
- A proactive, team-oriented mindset and a heart for student success
- Must successfully complete a background check and fingerprinting
Nice To Haves
- Experience with Edmentum, Genius SIS, or Gooru
- Familiarity with state compliance requirements for AZ, TN, or IN
Responsibilities
- Set up new students in Edmentum and schedule them to teachers and courses
- Analyze transcripts and create Educational Development Plans (EDPs)
- Manage the Admissions & Denial Process with clear, compassionate communication
- Assign diagnostics, complete record requests, and support SIS data management
- Process withdrawals and maintain accurate Gooru rostering
- Generate report cards, progress reports, and course completions
- Maintain the Potential Graduate List and oversee graduate processing
- Prepare State Testing Letters, Enrollment Letters, and Legal Paperwork
- Process work permits and support audit and compliance reporting
- Communicate with families about scholarship opportunities, track timelines, coordinate payments, and guide families through the application process
- Attend quarterly all-staff meetings, weekly team meetings, and professional development sessions
Benefits
- Paid Time Off (PTO)
- Employee Assistance Program (EAP)
- IRA
- Wellness initiatives
- Educational benefits after one year
- Paid volunteer hours
- Professional growth opportunities
- Ongoing training
- Laptop and monitor provided
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
