Student Engagement & Event Coordinator

Widener University•Harrisburg, PA

15h•Hybrid

About The Position

Widener University Commonwealth Law School is seeking a Student Engagement and Events Coordinator to design, manage, and execute co-curricular programs that enhance student life and professional development. This role involves overseeing student organizations, coordinating campus functions, managing event logistics, and fostering a welcoming and inclusive community. The position reports to the Assistant Dean of Students.

Requirements

Bachelor’s degree.
Three (3+) years of experience in arranging the logistics of events, including catering, registration, and site setup.
An equivalent combination of experience and education may be considered.
Strong organizational, analytical, and interpersonal skills.
Excellent project-management skills, including experience managing timelines and multiple projects.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint and Outlook.
Ability to work with teams to accomplish goals.
Excellent verbal and written communication skills.
Ability to work with diverse populations.
Possess strong relationship building experience.
Ability to articulate the University’s mission and values.
Highly adept at identifying potential issues related to events, recommending options and implementing solutions.
Relative and resourceful approach to planning and execution.
Experience in crafting and managing a budget.
Commitment to delivering excellent customer service.
Must have a valid driver’s license.

Nice To Haves

Experience working within a higher education environment, preferably law school events.
Experience with both on-site and off-premises event planning.
Experience with software to prepare flyers, invitations, and posters.

Responsibilities

Manage student activities calendar to prevent conflicting programming.
Collaborate with the Assistant Dean of Students and student leaders to develop policies that support safe, inclusive, and fiscally responsible programming.
Collaborate with the Assistant Dean of Students and student leaders to develop robust and inclusive programming that enhances the student experience at the law school.
Handle logistical aspects of employee, student and alumni events, programs and activities, including attendee registrations, printed programs, booking offsite event space, outside vendors, room reservations, hotel reservations, travel arrangements, tracking RSVPs, audiovisual needs, parking, and other on-site key components of programs and events.
Coordinate, order, arrange (and as necessary, pick-up), all catering, meals, reception food, alcohol, soft drinks, water and any other food, snacks and refreshments, for internal and external events, meals, activities and meetings both at the Law School and at offsite events.
Work with student leaders to understand budget management and appropriate financial stewardship.
Train students with the preparation of expense reports and the gathering of supporting documentation.
Collaborate with the Assistant Dean of Students to plan and implement large scale events for the incoming class, student body and other related student events.
Schedule and coordinate quarterly and special meetings of the WLC Alumni Association Board, alumni engagement events and other alumni events.
Assess and evaluate effectiveness of programming and identify areas of improvement.
Serve as Continuing Legal Education (CLE) point of contact, working directly with the PA CLE Board.
Seek approval of any program or event eligible for CLE credit; maintain the PA CLE Board CLE approval to authorize CLE credit; track and coordinate the awarding of CLE credit to attendees and participants.
Develop and coordinate publicity for law school events including email distributions and promotion to outside organizations.
Manage and edit web content related to all law school events.
Perform other job-related duties as assigned or directed to support departmental needs and align with the mission, values and goals of the Commonwealth Law School Student Services and Widener University.