Federal Work Study - Student Assistant (Receptionist)

University of Florida•Gainesville, FL

2d•Onsite

About The Position

The Department of Soil, Water, and Ecosystem Sciences (SWES) is seeking one (1) Federal Work Study student to provide clerical and front desk support to the department’s main administrative office in McCarty Hall A. Applicants must be dependable, detail-orientated, and exhibit professionalism. This position is specifically for Federal Work Study students and requires eligibility to work beginning Spring 2027. Please note that Soil, Water, and Ecosystem Sciences Majors/Minors and IS:EMANR majors are not eligible for these positions.

Requirements

Must receive or be eligible to receive Federal Work Study
Must be in good academic and conduct standing with the University of Florida
Willingness to make a commitment of 10 hours a week, for at least 2 consecutive semesters.

Nice To Haves

Computer skills; Proficient in use of MS Word, Excel, Outlook, PowerPoint
Strong verbal and written communication skills
Experience with MyUFL modules.
Successful completion of the required FERPA training.

Responsibilities

Acts as SWES receptionist, answers all incoming calls, transferring and taking messages as needed.
Handles incoming and outgoing mail and package deliveries. Manages department mailboxes.
Makes copies, scans, and sends faxes, digitizes documents as needed.
Maintains reservation calendars for two (2) departmental conference rooms.
Issuing parking permits, tracking usage and returns.
Straightens and maintains front office and common areas throughout the day. Monitors department office supplies.
Provides general information and guidance to students, faculty, staff, guests, and visitors.
Helps create promotional materials.
Assists with other front office/clerical duties as assigned by Office Manager and Administrative Support Assistant.