AY Student Assistant for Collection & Donor Support (WS-ST2)
About The Position
We are looking for a detail-oriented and dynamic individual to conduct all processes related to the intake and management of donated or transferred materials to the St. Olaf Distinctive Collections and College Archives. The primary duties of the Student Assistant for Collection and Donor Support include communicating with prospective donors, researching provenance, developing intake workflows, and documenting accepted donations. Furthermore, this employee will learn about the long-term preservation, handling, organization, and tracking of historical materials. All Distinctive Collections and College Archives student staff may be trained in and asked to assist with the duties of their student colleagues. This position also offers the possibility of full-time employment during the summers.
Requirements
- Detail-oriented and dynamic individual
- Ability to conduct all processes related to the intake and management of donated or transferred materials
- Ability to communicate with prospective donors
- Ability to research provenance
- Ability to develop intake workflows
- Ability to document accepted donations
- Willingness to learn about long-term preservation, handling, organization, and tracking of historical materials
- Customer service skills
- Leadership, teamwork, and conflict resolution skills
- Ability to evaluate information and their sources
- Critical thinking and problem solving skills
- Written and verbal communication skills
- Time management and organizational skills
- Ability to prioritize objectives
- Commitment to continue to serve in the position through graduation
- Ability to safely perform the physical work required of all duties with or without reasonable accommodation
Nice To Haves
- Preference will be given to students who can commit to two or three years in this position
- Adept at community outreach and public relations
- Strong communication skills including but not limited to listening, speaking, writing, observing, and empathizing
- Comfortable working independently with minimal oversight
- Comfortable with flexibility and innovation
- Willing to accommodate others
- Excellent time management skills
- Familiar with Excel and other data-manipulation tools
- Capable of learning and using multiple technologies, systems, and data-management tools
- Willing to conduct research or investigate new routes
- Able to improve upon established processes
- Work efficiently and supportively on a team of student staff
- Interested in the St. Olaf Distinctive Collections and College Archives
- Interested in donor relations
- Considering a career in archival or library science, arts management, or records management
- Interest in hearing stories and conversing
- Interested in working independently
- Desiring a flexible and creative work environment
Responsibilities
- Developing and maintaining an inventory of donations and donation inquiries
- Communicating and meeting with donors (students, faculty, staff, community members) by phone, email, physical mail, and in person
- Managing multiple donations requests
- Reviewing, assessing, and documenting received materials
- Communicating with the Lead Archivist regarding donations or transfers to the College Archives
- Communicating with the Distinctive Collections Engagement Librarian regarding donations to Distinctive Collections
- Aid with outreach events
- Training the student who will take over this position when you graduate
Benefits
- Possibility of full-time employment during the summers
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
