Office of Property Management Student Admin

Chapman University Careers • Irvine, CA

7d

About The Position

The Student Property Management Assistant will assist the Office of Property Management with day-to-day tasks and administrative support in alignment with providing Chapman departments, residents, and guests excellent customer service and a stellar campus experience. This position will offer the Student Property Management Assistant a opportunity to work in a dynamic office environment assisting the Property Management & Facilities Management teams as well as get out into the Orange community driving one of our EV golf carts to conduct property checks and prepare our charming historical guest bungalows for guest arrivals. A driver’s license and interest in driving a university supplied EV golf cart is a huge benefit to the role and will better allow candidates to participate in the field as well.

Requirements

• Valid Driver’s License.
• Little to minimal prior experience.
• Ability to learn support process.
• Familiarity with Microsoft Office Suite.

Responsibilities

• Electronic invoice posting- this task allows for maintenance and repair costs to be accurately booked towards the asset and is critical for property management accounting and basic asset management principles.
• Accounts Payable Assistance- Invoice copying, sorting by vendor and budget, processing for the Coordinator role to expedite the accounts payable process and ensure timely remittance.
• Perform Quality Assurance for Guest Houses- including checks of properties expecting VIPs of the university. This includes the preparation and production of hospitality baskets, reference materials regarding Chapman University, area merchant guides, the Orange community and area resources. The Student Property Management Assistant will closely follow a check-list to ensure that each property is guest ready.
• Inventory & Supplying- This role will be responsible for inventory management of all hospitality basket supplying to ensure organized and appropriate supply levels.
• Work Order Management- This role will assist the Office of Property Management with work order pick-ups, processing, and scheduling as needed. This will allow the Student Assistant to become more familiar with operational and facilities management oversight.
• Dispatch- the Assistant will serve as dispatch for mail retrieval and supply drop-offs upon request at guest houses. It is a huge benefit to this role if applicants have a driver’s license and are interested in driving a University supplied fleet EV.
• Filing- the Assistant will ensure records and filing is completed in a meticulous manner and in keeping with retention best practices. This may include scanning documents into electronic records and making copies of notices, invoices, or checklists for department records.
• Training- creating process continuity records and updating current standard operating procedures in efforts to continually improve processes and offer feedback.
• Provide back-up support for Facilities Management front desk operations and cross-training opportunities for student workers throughout the Facilities complex including: Facilities Management, Sustainability, and Campus Planning & Design.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees