Student Activities Specialist

Ferris State University•Grand Rapids, MI

18h•Onsite

About The Position

Under the general direction of the Director, assist in the overall coordination of functions/activities within the department.

Requirements

Satisfactory completion of two years of college or equivalent.
Two years of full-time secretarial or office administrative work experience, including bookkeeping and public contact.
Communicate effectively with a variety of students, faculty, staff, alumni, and visitors in a variety of situations.
Exercise good judgment and tact.
Input, retrieve, download, merge, output, and maintain information from various software programs and systems.
Maintain the confidentiality of highly sensitive personal information.
Meet deadlines and demonstrate excellent organization skills.
Ability to operate all standard office equipment.
Research, collect, analyze, and produce reports.
Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.

Responsibilities

Answer inquiries from a variety of internal and external sources and provide explanations and interpretations of policies and procedures.
Assist with/coordinate the production of major entertainment events. Review and negotiate contracts, determining technical needs, hospitality needs, and arrange security, etc. May have to attend a number of these events.
Collect, retrieve, and organize data to coordinate the activities of, and provide advice to, Registered Student Organizations (RSOs) on issues such as eligibility lists, programming needs, special events, and policy interpretation.
Monitor activities on event days and provide assistance to ensure proper functioning.
Assist with and approve event registrations for RSOs and campus departments.
Assist the Director in processing contracts and vendor payments.
Assist with coordinating traditional events.
Perform all duties and responsibilities of positions included in Grades 1 through 4 of the CTA contract.
Review and screen all campus flyer postings.
Train and schedule student employees.
Carries out these responsibilities in accordance with University policies and applicable laws.
Maintain the confidentiality of designated information.
Reports to immediate supervisor.
Trains and supervises non-bargaining unit clerical and student employees.
Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.
Support, promote, and develop University student enrollment and retention initiatives.
Perform any other duties assigned within the position classification area.
Attend meetings and conferences in the absence of the director.