Student Activities, Involvement and Leadership Operations Manager

Whitman College • Walla Walla, WA

5d • Onsite

About The Position

Whitman College is seeking a Student Activities, Involvement and Leadership Operations Manager who blends financial expertise with a passion for student life. This role is the financial facilitator who keeps the rhythm of our vibrant campus, ensuring students' ideas and dreams get the funding they deserve through the resources and programs at the team’s disposal. The Operations Manager will manage budgets totaling more than $2M, including the Student Activities Team budgets and the Associated Students of Whitman College (ASWC) budget, to help paint the backdrop for an unforgettable college experience. A keen eye for detail and friendly charm ensure every financial transaction balances accuracy with efficiency, while creating opportunities to engage young student leaders. Reporting to the Assistant Vice President (AVP) for Student Life, this position plays a key role in ensuring Student Activities thrives.

Requirements

• Well-versed in financial processes, including general accounting, corporate card reconciliation, point of sale (POS) systems, journal entries, and accounts payable and receivable.
• Proficient in a variety of software applications, including Microsoft Office Suite (Excel, Word, PowerPoint), financial management systems, and database management tools, with the ability to quickly learn new technologies.
• Attention to detail is critical, ensuring every transaction is accurate and accounted for, and procedures are up to date.
• Excellent customer service skills that leave a lasting impression, and the ability to interact with people from all backgrounds effectively.
• The ability to develop and maintain strong relationships across multiple departments to develop teamwork and support students across the campus.
• A knack for juggling multiple tasks, transactions, and responsibilities.
• The ability to thrive in a vibrant and engaged community.
• An Associate's Degree.
• 2+ years of experience in finance administration in an office setting.
• Expertise in administrative support for a team of professionals in student-facing roles.
• A foundational understanding of basic accounting and financial processes.
• OR a combination of relevant education, training, and experience.

Nice To Haves

• This is an in-person position and is not eligible for hybrid work.

Responsibilities

• Oversee and manage two significant budgets: ASWC and Student Activities Team.
• Handle general accounting responsibilities, corporate card reconciliation, point of sale (POS) systems, journal entries, and vendor payments.
• Generate financial reports and ensure the team stays on track.
• Provide advice to student government and club budget managers.
• Track a multitude of transactions with precision and finesse.
• Provide top-notch customer service while guiding students and colleagues through financial processes.
• Adapt to evolving priorities and contribute to additional projects and initiatives related to Student Activities.
• Train and supervise students working at the Information Desk.

Benefits

• Medical/Dental/Vision Insurances.
• Basic life, accidental death and dismemberment and long term disability insurances with the capability to elect additional voluntary coverage.
• 403(b) Defined Contribution Retirement Plan with a matching contribution after eligibility requirements are met.
• Paid Time Off: 20 accrued vacation days, 12 accrued sick days, 13 paid holidays.
• Tuition Remission – Dependent Children Employee tuition waiver for two Whitman courses per semester.
• Employee Assistance Program
• Relocation assistance for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree