Strategic Visibility & Sales Manager

Embodied Marketing•Austin, TX

1d•Onsite

About The Position

This position drives Embodied Marketing's premium client acquisition by securing strategic podcast and stage placements for the CEO, booking high-quality guests for the CEO's own podcast, converting inbound interest from our existing audience into qualified sales conversations and offer enrollments, and managing high-touch experiences for top prospects and clients including in-person studio meetings and physical gifting/package campaigns. This role owns the full visibility and inbound conversion ecosystem for the brand.

Requirements

3+ years experience in PR, podcast booking, sales, or business development for service-based businesses or personal brands
Demonstrated track record of successful podcast placements with show audiences of 10K+ listeners, ideally placing executives or founders
2+ years of inbound sales experience with proven DM/email conversion in a high-ticket service or coaching environment
Exceptional written communication - must be able to write pitches, sales DMs, and follow-ups that sound authentic and persuasive
Strong working knowledge of the agency, course creator, coaching, or marketing services industry
Comfortable with high-ticket sales conversations ($5K-$15K offers) and able to qualify leads quickly without the CEO's involvement
Experience coordinating physical gifting, branded experiences, or high-touch hospitality is a strong plus
Proficient with CRM tools, Asana, Google Drive, and Slack
Self-directed and proactive - does not require management on routine tasks and brings solutions to problems, not just questions
Highly organized with the ability to manage 50+ active conversations and pitch threads simultaneously without dropping anything
Detail-oriented and reliable - placement tracking, pipeline data, gifting logistics, and follow-up cadence are never sloppy or behind
Comfortable representing the CEO's voice and brand authentically in pitches and inbound conversations
Thrives in fast-paced environments and treats inbound leads with urgency
Located in Austin, TX

Responsibilities

Research and identify 20+ qualified podcasts and stages per month with audiences of $500K-$10M business owners, course creators, agency owners, and ecommerce founders
Write and send 15-25 customized pitches per week with angles tailored to each show's audience and host
Manage the full booking pipeline from initial pitch to confirmed recording date including scheduling, prep materials, and host coordination
Maintain the master placement tracker with pitch sent, response, booking status, recording date, air date, and downstream conversion data
Identify and apply to relevant speaking opportunities including industry conferences, masterminds, and live events
Prepare CEO talking points, audience research, and host backgrounder before every recording
Set up custom landing pages and tracking for each podcast appearance to measure attribution
Track downstream attribution from each placement (leads generated, applications, sales) and report on ROI by show
Build and maintain relationships with podcast hosts, producers, and event organizers for repeat placements and referrals
Source and book 2-3 high-quality guests per month for the CEO's podcast
Target a mix of peer-level operators (60%), subject matter experts (30%), and aspirational figures (10%) based on ICP audience match
Leverage outbound podcast relationships to negotiate podcast swaps where the CEO appears on the guest's show in return
Coordinate guest scheduling, recording logistics, prep materials, and post-recording promotion
Manage in-person guest experiences when guests fly to Austin to record at the studio including travel coordination and hospitality
Identify guests who may be candidates for VIP Day clients, referral partners, or strategic relationships beyond the podcast
Coordinate cross-promotion with each guest's audience to maximize episode reach
Maintain a 90-day rolling guest pipeline so the podcast is never scrambling for content
Monitor and respond to all inbound DMs across Instagram and other social channels within 4 business hours
Qualify inbound leads quickly into one of three buckets: Elite/VIP candidate, Scale/Activate fit, or not-fit
Route Elite/VIP candidates to the CEO or sales process with full context and pre-qualification notes
Convert qualified Scale and Activate prospects directly via DM and email follow-up using approved sales scripts
Manage email follow-up sequences for inbound leads who don't convert immediately
Capture every inbound conversation in the CRM with source, qualification notes, and next steps
Track and report on inbound DM volume, conversion rates, and revenue attribution by source
Coordinate physical packages and gifting campaigns for high-profile prospects, Elite/VIP clients, and key relationships
Source, design, and assemble branded gifting kits with the CEO's input on contents and presentation
Manage shipping logistics, tracking, and follow-up for all packages sent
Coordinate in-person meetings at the Austin office including high-profile prospect visits, VIP Day clients, podcast guests, and key referral partners
Prepare the office and meeting agenda for visitors including travel coordination, dining recommendations, and personalized touches
Maintain a relationship management calendar for follow-up gifts, anniversaries, and milestone moments with top clients
Track ROI on gifting campaigns including downstream conversion to sales, referrals, or testimonials
Maintain a real-time pipeline view of all qualified Elite/VIP conversations in flight
Provide weekly reports to the CEO on placements booked, placements aired, leads generated, applications received, and revenue attributed
Identify which podcast placements and which inbound channels produce the highest-quality leads and concentrate effort accordingly
Coordinate with the marketing team to amplify each podcast placement across email, social, and content channels