Strategic Planning & Workforce Dev Assoc

City of Toronto • Union, NJ

7d • Onsite

About The Position

The Strategic Planning & Workforce Development Associate assists the Workforce Planning and Development Unit in implementing workforce planning and development activities for the Toronto Building Division. The role provides administrative and coordination support across recruitment, strategic planning, complement management, reporting, restructuring, training and development, equity, diversity and inclusion, employee engagement, employee relations, and succession planning.

The Associate supports divisional recruitment and training initiatives, maintains workforce and learning databases, prepares and analyzes reports, and contributes to strategic workforce planning and divisional projects. The position also coordinates onboarding and offboarding reporting, supports the Technical Trainee Co-op Program and employee recognition activities, responds to staff inquiries, and handles confidential workforce data.

Requirements

• Post-secondary degree or diploma in a discipline pertinent to the job functions, such as Human Resources, or an equivalent combination of education and/or related experience.
• Considerable experience planning, organizing, and coordinating workforce planning, training, and recruitment initiatives.
• Considerable experience preparing high-quality professional documents, email correspondence, data-driven reports, and presentations, including PowerPoint presentations and Excel spreadsheets.
• Experience using computer-based human resources information and training systems, such as ELI, SAP, or SuccessFactors.
• Strong technical expertise manipulating, analyzing, and formatting complex data using Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Knowledge of People & Equity policies and procedures, collective agreement provisions, and legislative compliance requirements.
• Strong analytical, problem-solving, and organizational skills, with the ability to take initiative and work independently and as part of a team while managing competing priorities and deadlines.
• Advanced written and verbal communication skills, including the ability to address issues and respond to inquiries through email and other communication channels.
• Ability to establish productive working relationships with all levels of staff and the public.
• Ability to exercise independent judgment and discretion when handling confidential matters.

Nice To Haves

• Certified Human Resources Professional (CHRP) designation.

Responsibilities

• Support and administer divisional recruitment activities, including co-op programs, career fairs, expressions of interest, transfers, new hires, and promotions, in accordance with applicable collective agreements, legislation, and corporate policies; complete related paperwork.
• Coordinate and administer training, including participant registration, scheduling and moderating sessions, gathering feedback, reporting, and preparing materials such as eLearning modules.
• Maintain databases related to employee learning and development, recruitment, complement, workforce dashboards, organizational charts, and ad hoc reporting.
• Update training records, track attendance, and prepare completion reports using the City’s learning management system (ELI) and Microsoft Office.
• Organize and analyze complex complement and recruitment reports to support decision-making.
• Coordinate divisional onboarding and offboarding reporting by compiling data and collaborating with cross-sectional teams to support asset management and workforce tracking.
• Contribute to strategic workforce planning activities that support the division’s business objectives.
• Support coordination and implementation of the Technical Trainee Co-op Program.
• Support employee engagement activities, including employee recognition programs.
• Participate in working groups and support the manager and team on divisional projects through research, information tracking, and document preparation.
• Maintain confidentiality when accessing and processing sensitive workforce planning data.
• Maintain the Workforce Planning and Development shared inbox, troubleshoot issues, and respond to staff inquiries.
• Liaise with divisional staff, other City of Toronto divisions, external organizations, and institutions as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree