Strategic Outreach Coordinator

The Building People•Mountain View, CA

About The Position

The Strategic Outreach Coordinator supports the 63d U.S. Army Reserve Directorate of Public Works (DPW) in Mountain View, CA. The role coordinates regional stakeholder engagement, community relations, ambassador programs, and strategic communications initiatives. It serves as a primary liaison among Army Reserve personnel, community organizations, government agencies, industry partners, and other external stakeholders to strengthen collaboration, awareness, and support for Army Reserve missions and priorities. The coordinator builds and maintains relationships with community leaders, military personnel, government representatives, industry partners, and external organizations. The position also coordinates outreach programs and events, supports senior leadership engagement, maintains program records and digital communications, and provides administrative and operational support. The successful candidate is organized, proactive, and able to manage multiple projects in a dynamic environment. The role requires a bachelor's degree in a relevant field and at least three years of related experience. The candidate must possess, or be eligible to obtain, a favorable National Agency Check with Inquiry (NACI) clearance in accordance with applicable Army requirements.

Requirements

Bachelor's degree in Communications, Public Relations, Marketing, Business Administration, Public Administration, Political Science, or a related field.
At least three years of experience in stakeholder engagement, communications, public affairs, community relations, program coordination, or executive support.
Exceptional written and verbal communication skills.
Experience planning and coordinating meetings, conferences, and special events.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to establish and maintain productive working relationships with diverse stakeholders.
Ability to work independently and collaboratively within a team environment.
Must possess, or be eligible to obtain, a favorable National Agency Check with Inquiry (NACI) clearance in accordance with applicable Army requirements.

Nice To Haves

Experience supporting military, government, or public-sector organizations.
Experience working with executive leadership teams.
Knowledge of strategic communications and stakeholder engagement best practices.
Experience managing websites, digital communications, or outreach platforms.
Experience preparing executive reports, briefings, and correspondence.

Responsibilities

Serve as the primary point of contact for outreach and ambassador-related programs.
Coordinate participant onboarding, appointments, renewals, and administrative support activities.
Develop, edit, and maintain correspondence, briefing materials, reports, and program documentation.
Manage databases, contact records, and program tracking systems.
Assist with budget planning, forecasting, expense monitoring, and reporting.
Coordinate travel, reimbursements, meeting schedules, and logistics.
Prepare quarterly, annual, and ad hoc program performance reports.
Develop and maintain relationships with community leaders, civic organizations, government officials, and strategic partners.
Support initiatives that enhance public awareness of Army Reserve programs and capabilities.
Identify opportunities to strengthen stakeholder engagement and community partnerships.
Facilitate communication and collaboration between Army Reserve leadership and external stakeholders.
Represent the organization at meetings, conferences, and community events.
Plan and coordinate conferences, workshops, meetings, ceremonies, and outreach events.
Develop event schedules, agendas, and logistical support plans.
Coordinate venues, vendors, travel arrangements, and support personnel.
Manage event execution from planning through post-event follow-up.
Support annual conferences and other high-visibility organizational engagements.
Maintain and update program websites and participant profiles.
Coordinate publication of news, success stories, and program updates with communications teams.
Assist in developing newsletters, presentations, articles, and promotional materials.
Collect and submit accomplishments and outreach highlights for publication.
Support social media, public affairs, and community engagement initiatives as assigned.
Educate newly appointed program participants on roles, responsibilities, and expectations.
Coordinate engagement opportunities with senior military and civilian leadership.
Provide ongoing guidance and support to ambassadors and stakeholders.
Assist leadership with ceremonies, recognition events, and special outreach initiatives.