Stock Administrator

Flex • Austin, TX

5d

About The Position

The Stock Administrator is responsible for the operational execution, compliance, reporting, and administration of the company’s global equity programs. The role ensures the accuracy and integrity of equity data in stock plan systems, manages internal SOX controls, and partners with employees and teams across HR, Finance, Legal, and other business functions to provide a high-quality equity administration experience. Direct equity administration experience is valued, though candidates with strong compensation and analytical backgrounds are also encouraged to apply.

Responsibilities span equity administration, data management and analytics, compliance and governance, executive compensation and SEC reporting, and cross-functional partnership. The administrator processes grants and other equity events, maintains records and controls, supports payroll and tax reporting and regulatory compliance, assists with executive compensation disclosures, responds to employee inquiries, and drives process improvements.

Requirements

• At least 5 years of experience in compensation or another related or HR function, with direct experience in equity compensation.
• Strong data analytical skills.
• Advanced MS Excel skills.
• Excellent attention to detail; thorough and meticulous work.
• Ability to maintain a high level of confidentiality and work with sensitive information.
• Strong written and verbal communication skills.
• Highly collaborative and team-oriented.
• Bachelor’s degree required.

Responsibilities

• Process stock grants, vesting events, exercises, forfeitures, cancellations, repurchases, and distributions.
• Manage monthly equity grant cycles.
• Maintain equity records in third-party stock administration systems.
• Coordinate with transfer agents and stock plan service providers.
• Perform equity reconciliations and audits; ensure stock plan data is accurate and complete.
• Analyze compensation and equity-related data and support reporting and operational metrics.
• Support payroll and tax reporting for equity transactions.
• Manage SOX compliance audits and maintain SOX-compliant documentation and internal controls.
• Support insider trading compliance and blackout period administration.
• Review Section 16 filings, including Forms 3 and 4 (the description is truncated after “Forms 3, 4,”).
• Monitor regulatory and legislative developments affecting equity compensation.
• Support preparation of proxy statement compensation tables and assist with SEC-related compensation disclosures.
• Participate in executive and equity compensation data surveys.
• Work with HR, Finance, Legal, Tax, Payroll, Communications, transfer agents, and external vendors.
• Respond to employee equity-related inquiries.
• Drive process improvements and operational efficiencies.

Benefits

• Full range of medical, dental, and vision plans
• Life insurance
• Short-term and long-term disability
• Matching 401(k) contributions
• Vacation and paid sick time
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level